Executive Assistant to CTO

Executive Assistant to the CTO

Shift Pattern:
Standard 40 Hour Week (United Kingdom)

Scheduled Weekly

Hours:

40

Corporate Grade: E - Associate

Reporting Line: (UK Division) Information Technology

Location:

UK-London

Worker Type:
Permanent

The London Metal Exchange is the world centre for industrial metals trading. Most of the worlds global non-ferrous futures business is conducted on the LMEs three trading platforms totalling $18 trillion 178 million lots and 4 billion tonnes with a market open interest high of 1.8 million lots in 2024. All trades are cleared and settled by LME Clear.

Participants can transfer or take on price risk against aluminium copper nickel tin zinc lead molybdenum cobalt lithium steel scrap rebar and hot-rolled coil as well as alumina aluminium premiums and alloys.

The LME and LME Clear are HKEX Group companies.

The role of the Executive Assistant to the Group CTO is to facilitate high performance across the division through the provision of management support to the leadership team departmental administration and the delivery of assigned projects to support transformation. The role provides an exciting opportunity for a high performing executive assistant who is looking to develop their career.

• Provision of assistance including but not limited to :
• Gatekeeper to the Group CTO managing day to day priorities;
• Diary Management & meeting scheduling;
• Travel booking & itinerary management;
• Key meeting co-ordination minute taking and action tracking;
• Expense Management including expense submission review & approval in accordance with the LME expense policy;
• Organisation of departmental information sessions i.e. Townhall Offsites etc
• Co-ordination and preparation of presentations and documents for internal and external stakeholder communication in partnership with the CTO Office;
• Liaison with other LME and HKEx administrative functions as required.

• Provision of assistance including but not limited to :
• Light-touch diary management & meeting scheduling;
• Organising events e.g. offsites workshops & team socials;
• Travel booking & itinerary management;
• Expense Management including expense submission review & approval in accordance with the LME expense policy.

• Provision of assistance including but not limited to :
• Travel booking & itinerary management;
• Organisng events e.g. offsites workshops & team socials;
• Expense Management including expense submission review & approval in accordance with the LME expense policy.

• Maintain departmental documentation as required
• Work closely with the various business functions (e.g. Human Resources Facilities etc) to support internal processes and facilitate departmental uptake to include :
• Appraisal process management;
• Health & safety compliance monitoring in alignment with Facilities policy
• Working with the Facilities team to perform space / seating planning.
• Additional administrative activities from time to time as required.

• Partner with Group CTO Technology Leadership Team & CTO Office on a number of special projects including but not limited to :
• Roll out of new operating model & IT strategy
• Support in preparation of leadership deliverables e.g. new training curriculum communications strategy etc

• GSCE in English and Maths.
• No degree required.

• Significant experience providing support at a high level
• Excellent IT skills including:
• Outlook advanced
• PowerPoint advanced
• Word advanced
• Excel intermediate

• First-rate organisational skills
• Exceptional knowledge of MS Office packages i.e. Word Excel and PowerPoint Outlook Microsoft Dynamics Sitecore.
• Excellent written and verbal communication skills
• Articulate and professionally presented
• Excellent ability to prioritise work load to meet deadlines and manage expectations
• Strong and confident communicator both verbally and in written form
• Advanced numerical literacy and familiarity with key financial metrics profit / loss breakeven and financial forecasting methodologies
• Ability to multi-task and adapt in a fast paced business environment
• Excellent attention to detail

• Ability to work across a number of teams effectively and ability to work upon own initiative as required
• Proactive self-starter
• Motivated and flexible team player
• Productivity with a high degree of accuracy and strong attention to detail
• Ability to prioritise workload
• Responsive with an ability to work under pressure and to tight deadlines
• Discreet and able to maintain confidentiality at all times
• Fast learner

The LME is committed to creating a diverse environment and is proud to be an equal opportunity employer. In recruiting for our teams we welcome the unique…