Executive Assistant to Senior Vice President EMEA

Why Valvoline Global Operations?

At Valvoline Global Operations, we’re proud to be The Original Motor Oil, but we’ve never rested on being first. Founded in 1866, we introduced the world’s first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world’s largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.

With a global presence, we develop future-ready products and provide best-in-class services for our partners around the world. For us, originality isn’t just about where we began; it’s about where we’re headed and how we’ll lead the way. We are originality in motion.

Our corporate values— Care, Integrity, Passion, Unity, and Excellence —are at the heart of everything we do. These values define how we operate, how we treat one another, and how we engage with our partners, customers, and the communities we serve. At Valvoline Global, we are united in our commitment to :

• Treating everyone with care.
• Acting with unwavering integrity.
• Striving for excellence in all endeavors.
• Delivering on our commitments with passion.
• Collaborating as one unified team.

When you join Valvoline Global, you’ll become part of a culture that celebrates creativity, innovation, and excellence. Together, we’re shaping the future of automotive and industrial solutions.

You will act as the trusted right hand to the Senior Vice President / General Manager EMEA, providing high-level administrative and organizational support to enable the SVP to focus on strategic priorities. You will manage complex scheduling, travel logistics, stakeholder communications and meeting preparation, ensuring smooth operations across internal and external interfaces. Your role has a high degree of scope and impact: you will proactively anticipate needs, manage time‑critical and confidential information, liaise with senior stakeholders and help drive the effectiveness of the SVP’s time and decisions.

Calendar, Scheduling & Meeting Management

Own the SVP’s calendar: schedule, coordinate and prioritise meetings, ensuring alignment with strategic priorities.

Arrange meeting logistics including booking venues / rooms, preparing agendas, coordinating participants, and ensuring meeting materials are in place.

Serve as gatekeeper and liaison: screen meeting requests and communications, liaising with internal / external parties to ensure the right engagements are attended.

Ensure the SVP is fully prepared for each meeting: collate briefing papers, materials, background info, key attendee lists, and follow up actions.

Travel Coordination & Expense Management

Plan and coordinate domestic and international travel for the SVP, including flights, hotels, ground transport, visas (if applicable), itineraries and where necessary accompanying support.

Liaise with external travel vendors, ensure cost‑efficiency, compliance with company travel policy, and timely submission of expense reports and reconciliation.

Maintain a forward‑looking travel plan, track upcoming commitments, and ensure seamless transitions across time zones and locations.

Communication & Stakeholder Liaison

Serve as a primary point of contact for internal and external stakeholders on behalf of the SVP: manage incoming correspondence, filter and prioritise emails / calls, draft routine responses.

Maintain visibility of key stakeholder relationships (senior executives, board members, external partners) and ensure appropriate follow‑through and communications.

Facilitate cross‑functional coordination by working with other departments to ensure the SVP’s initiatives and responsibilities are supported.

Prepare, edit and format documents, presentations, briefing notes and reports for the SVP’s use.

Maintain confidential filing systems (electronic and paper) and ensure information integrity and easy retrieval.

Coordinate signatures on key documents and ensure governance requirements are met

Support special one‑off projects or events as assigned (e.g.,…