Executive Assistant to Chief Supporter Officer

Executive Assistant to Chief Supporter Officer

London, United Kingdom

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.

We are now looking for an Executive Assistant to provide dedicated support to the Chief Supporter Officer (CSO). As part of our Marketing and Reader Revenue team (MRR) you’ll work closely alongside the CSO on a day-to-day basis to support them with their key priorities, business area, special projects and daily and weekly objectives.

This role is ideally suited to a proactive individual who is passionate about working in an internationally-focused, progressive journalism organisation.

• Understand the CSO’s priorities and proactively plan their time in order to maximise their efficiency.
• Complex diary management, including the scheduling of all internal and external meetings across multiple time zones, video and audio conference calls, travel and events.
• Extensive inbox management; prioritising and sorting a high frequency of incoming emails; acting on behalf of the CSO to respond directly to emails where appropriate.
• Run regular updates with the CSO, working with them to prioritise tasks and meeting requests with long and short term planning and goal setting.
• Acting as both gate-keeper and first point of contact for all internal and external stakeholder communication. Fielding and directing requests where necessary and assisting with incoming enquiries in a timely manner.
• Organisation and coordination of internal and external business meetings, including full management of all meeting logistics, agendas, guest lists, venue liaison, travel, briefing materials and any necessary technical support.
• Manage the CSO’s expenses.
• Work strategically with the Marketing and Reader Revenue senior leadership team to manage department culture.

• Extensive Executive Assistant experience at C-Suite level within a large or global organisation
• Experience working in a fast-paced business along with an understanding of the media landscape
• Exceptional time management and organisational skills, including complex diary management and travel arrangements
• Excellent verbal, written, grammatical, editing and proofing skills. Experience with Google Suite and MS Office.
• Proactive, with a proven ability to anticipate actions, requirements and contingency plans to ensure various conflicting deadlines are met and commitments achieved
• Able to build relationships quickly with stakeholders at all levels and work in the strictest of confidence .
• Process-oriented thinking and strong attention to detail with an anticipatory, forward planning mindset.
• A flexible can do attitude, adaptable, agile and enjoys a challenge.
• Diplomatic and confident decision maker.
• Manages confidential information with a discreet and tactful approach.

We actively encourage applications from candidates who are Black, Asian or minority-ethnic (BAME), or from other groups traditionally underrepresented in the UK media.

We operate in a hybrid environment working 3 days a week from our offices in Kings Cross and 2 days a week remotely.

We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements.

To apply, please upload your latest CV and a cover letter which outlines why you’d love to take on this role, and why you’re a great match for what we’re…