Team Assistant Required Leading Executive Search Firm

A high-performing Executive Search firm are actively seeking an organised and proactive Team Assistant to support their consultants and Managing Director. This is a varied and fast-paced role, with a strong focus on diary management and interview coordination, alongside Executive Assistant support at senior level.

• Manage complex diaries for consultants, scheduling interviews and meetings across multiple time zones
• Coordinate interview logistics, including calendar management, video links, and room bookings
• Send professional email confirmations and follow-ups to candidates and clients
• Act as a key point of contact for scheduling queries, ensuring a smooth candidate and client experience
• Maintain accurate records and track interview activity

• Provide EA support to the Managing Director, including diary management and meeting preparation
• Assist with inbox management, prioritising emails and drafting responses where appropriate
• Support with ad hoc administrative tasks and projects as required

• Previous experience as a Team Assistant, PA, EA, or similar role—ideally within executive search, recruitment, or professional services
• Exceptional organisational skills and attention to detail
• Confident managing multiple diaries and priorities in a fast-paced environment
• Strong written and verbal communication skills
• Professional, discreet with a client-focused approach
• High level of proficiency in Microsoft Outlook and other scheduling tools

• Competitive salary of £35,000–£45,000, depending on experience
• Opportunity to work closely with senior leadership
• Exposure to high-level executive search assignments
• Supportive, professional, and collaborative team environment

If this role sounds of firm interest to you please submit your CV to us today along with your most up to date contact details.