Administrator​/Secretary

Our client is a Global Financial Markets Trading Company operating from London.

Location:

London
Salary: £24,000 – £28,000 per annum
Contract type: 6‑month contract with a genuine possibility of becoming permanent

We are looking for an enthusiastic and pro‑active Administrator / Secretary – Human Resources to support the HR team.

• Provide PA support to the HR Partner.
• Organise the HR team diary, including scheduling team meetings, social events, etc.
• Prepare and distribute documents, agendas and notes for meetings.
• Process HR team expenses.
• Take ownership of the HR team meetings – booking the meetings, preparing the agenda and following up by circulating action points.
• Format HR documentation, such as the Staff Handbook and notifications.
• Prepare and send out birthday cards monthly and good‑luck cards as appropriate.
• Administer staff benefits, including issuing eye care and BUPA vouchers.
• Assist with the coordination of the Performance Review process across the firm, including sending timely reminders for outstanding documents.
• Deal with incoming/outgoing correspondence; post, internal mail and couriers.
• Prepare standard correspondence letters, such as references.
• Order stationery and business cards for the HR team.
• Monitor and remind the team of important tasks and deadlines.
• Respond to data requests, both internal and external.
• Prepare reports, presentations and correspondence for review by other HR team members.
• Liaise with wider administration teams and third‑party suppliers.
• Save documents on the network according to the firm’s procedures, ensuring compliance with GDPR.
• Ensure that all HR paper and electronic filing is up to date, carried out regularly and kept tidy and organised at all times.
• Manage all aspects of L&D programmes and training courses, ensuring:
  • Collate and upload learning records, evaluations and costs.
  • Book external courses.
  • Work closely with the other HR team members to identify areas of development across the firm.
• Assist with recruitment administration as and when required, such as interview scheduling, administering assessments, sending out interview paperwork, and uploading feedback forms to the system.

Email:  
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