Licensing Assistant

Location: Greater London

Licensing Assistant page is loaded## Licensing Assistant locations:
Farringdon, London, United Kingdom time type:
Full time posted on:
Posted Todayjob requisition :
JR-86216

Job Summary:

** Company:
** Festival Republic
*
* Location:

** Farringdon, London. Work onsite required throughout the summer.
*
* Reports to:

** Licensing Coordinator
*
* Working Hours:

** Monday to Friday 10am – 6pm with extra weekend working throughout the festival season as required. Onsite hours are 8am – 8pm
*
* Contract:

** 9-month fixed term contract
** Role Description
** The Licensing Assistant role is predominately administrative, providing support to the Licensing Coordinators and is therefore a key part of the planning team for Festival Republic events. The main aim is to assist in completing tasks and meeting deadlines for each of the events.
** Who you are
** You may have experience in the following roles:
Festival / Event Assistant;
Administrative support
** Competencies / Skills / Knowledge / Experience
*** Excellent written and verbal communication skills
* Exceptional attention to detail and accuracy
* Organisational and administrative skills
* Knowledgeable in Microsoft Office programs including Word and Excel
* Ability to prioritise and meet deadlines
* Ability to work as part of a team
* Demonstrable aptitude for detailed work
** Behaviours
* * The following attributes determine how the role will be carried out and are required to be a success
* Level-headed
* Aptitude for joined-up thinking
* Comfortable working under pressure / in a pressurised environment
* Proactive approach to problem solving
** What the role includes
*** Assisting the Licensing Coordinator with the licensing of the event
* As delegated by the Licensing Coordinator, writing and updating the Event Management Plan and associated appendices along with other key submitted documents
* Assisting the Licensing Coordinator as delegated with the compliance of the event with all licensing and legal obligations as well as all other commitments made and the implementation of policies
* Assisting the Licensing Coordinator as delegated with strong liaison with statutory and non-statutory local agencies (e.g. police, fire, ambulance service, landowner, environmental health, licensing, emergency planning)
* Regular liaison with and progress reports to the Licensing Coordinator
* Assisting the Licensing Coordinator as delegated to achieve the planning of the event in relation to traffic management, security, security co-ordinators, eviction team, onsite medics, fire safety team, welfare team, campsite stewards, arena stewards, parking team, information team, lost property, noise consultants, structural engineers, mystery shoppers, complaints, debriefs etc.
* Assisting with quotes and updating budget spreadsheets on an ongoing basis as delegated
* As delegated by the Licensing Coordinator, sending out confirmation letters, purchase orders and relevant Health and Safety paperwork and ensuring that any additional documentation required as a condition of contract is included
* Collating all Licensing contractors’ and staff requirements onsite
* Ensuring all contacts for the show are updated and circulated
* Feeding into the production schedule throughout the planning process and ensuring all contractors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings
* Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems
* As delegated collecting contractor debriefs and passing to Licensing Coordinator for collation
* Ad hoc tasks as required
* Working onsite in the licensing office
** Equal Opportunities
** We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  

It’s talent that…