Team Assistant

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Team Assistant (fixed term contract for 12 months)

PA Support Team (“PST”)

London office

PA Manager

35 hours per week on site. Hours of work will be Monday to Friday, 9:30am to 5:30pm, additional hours may be required from time to time. We are happy to consider agile and flexible working patterns, please contact a member of the recruitment team to discuss further.

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on the exceptional breadth of our practice, on deep industry knowledge, and on our ’one team’ global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa. With a presence in the world’s major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally.

Secretarial Services is one of the firm’s support departments and is responsible for delivering a high quality, consistent secretarial and administrative service to our internal and external clients.

To provide high quality and professional administrative support to UK Practice Groups’ Fee Earners and PAs. The post holder will be required to work as part of the PA Support Team (“PST”) as well as assigned practice groups as required. Good working knowledge of Microsoft packages is required. Training will be provided on the firm’s systems and document house style, together with an in-house training programme tailored to our Secretarial Competency Framework, as well as other development and training opportunities which are encouraged to develop your skills and enhance client service.

• Support administration tasks sent to the PST and your allocated groups as required
• Work collaboratively with other support roles in handing over and/or receiving tasks
• Build strong working relationships internally, including getting to know the Fee Earners, PAs and Business Services
• Use the firm’s resources efficiently, e.g. Reprographics, Evening Document Support and Global Document Production services
• Develop a broad understanding of the nature of each group’s administrative task requirements and attend relevant training and know‑how sessions on types of work
• Build relationships with users of the service provided by Team Assistants; building confidence in the services offered
• You will rotate to different practice areas approximately every six months, or as needed. You will be required to familiarise yourself with new colleagues and types of work supported by the PA Manager
• Develop strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Execute tasks in a timely manner in accordance with client deadlines. Enlist the support of the wider team, where required, in order to complete tasks efficiently
• Learn to organise and prioritise workload and keep a level‑headed approach in a busy working environment

• Printing, scanning and filing documents and emails
• Accurate and regular maintenance of filing system, archiving and retrieval of files from storage and creating indexes
• Accurate document creation and amendment skills, adhering to the firm’s house style
• Practice group specific software/processes (following completion of training)
• Preparation of bibles and court bundles
• Data entry within Excel or other software systems
• Supporting PAs with basic billing administration, administrative tasks, travel arrangements, expenses, time recording and any other ad hoc duties

On completion of a comprehensive induction and follow‑on training, and at your manager’s discretion, you may be required to support an allocation of junior lawyers with the guidance of a PA mentor. This support will be provided either within your allocated group or supporting the PST…