Office Assistant

Responsibilities

• Front of House duties : meet & greet guests; manage reception calls, mail / packages and office supplies; manage Artist fan mail; arrange courier collection & posting; arrange ground transport for staff; prepare boardroom for meetings; maintain a tidy and organised office workspace.
• Manage daily UK & USA Music Charts.
• Assist with the Warehouse Project : organise & catalogue items; and database work.
• Assist HR & Ops Manager and Personal Finance & Ops Manager : coordination of office maintenance; monitoring utility accounts & sending invoices for records and / or payment to the accountant; taxing company vehicles.
• Assist with Telecoms & IT : provide support to staff when required; troubleshoot issues with service providers, order & onboard new equipment.
• Assist with Office Security : manage office keys;
  Keyholders and general maintenance of security / alarm system.
• Day-to-day management of Office Cleaning : consult with cleaning company; monitor standards; manage & order supplies when required.
• Booking travel arrangements for office & house staff : flights, hotels & accommodation when required.
• Support EA to Principals and EA to Chief of Staff with various tasks including gift arrangements for birthdays & Christmas and ad hoc tasks.
• Provide holiday cover for EA to COO. 1
• Provide support, perform general admin duties and ad hoc requests for the wider team. Knowledge,

When required assist with the coordination of various projects & suppliers; organise office social events; daily admin and maintain files & records.

• Discretion.
• Clear and effective communication skills (both written & verbal).
• Excellent time management skills.
• Ability to multi?task and prioritise work, anticipate problems before they arise and work both independently and with the team to find solutions.
• Ability to work in a fast?paced environment with an organised, methodical and calm approach.
• Ability to operate in a dynamic, constantly evolving environment.
• Experience with MS Office (Outlook, Teams, Excel, Word, PowerPoint) and Zoom (booking, circulating, hosting and recording).