Studio Co-ordinator

We’re looking for an organised, people‑first and proactive Studio Co‑Ordinator to become the operational heartbeat of the Heaps + Stacks studio.

This is a studio support role with ownership, coordination and responsibility across studio operations, people experience and business support. You’ll ensure our studio runs smoothly day‑to‑day, our team feels supported and energised, and our creative, production and leadership teams can focus on doing their best work.

You’ll be a natural organiser, brilliant communicator and calm problem‑solver who thrives in a fast‑paced, creative, experiential environment.

We are a culturally connected, experience agency with Heaps of creative energy and Stacks of strategic thinking and production expertise.

We’re not afraid to be bold. We fuse big ideas, cultural insight, and a playful approach to design experiences that mould what’s next.

We do not believe in “one size fits all.” Instead, we come at every brief with a fresh perspective, underpinned by a deep understanding of trends and consumer behaviour. This ensures our solutions are authentic and land ROI, legacy, and fame.

We don’t just create—we collaborate. Our house-style is grounded in long‑term partnerships, where we co‑create with our clients, taking on their challenges and delivering seamless experiences that resonate.

We work with commercial brands to produce moments which crescendo their marketing calendars. We love what we do, and that passion shows right through the design process and into all physical touchpoints. We join the dots between an array of talented people to create immersive experiences—whether that’s a brand trip, a VIP party, or an all‑singing, all‑dancing store launch!

Our clients include big names such as Nike, Estée Lauder, Longchamp, and Selfridges.

Heaps + Stacks is an equal opportunity employer, committed to creating a diverse and inclusive environment, where all applicants will receive equal consideration regardless of race, ethnicity, religion, gender, sexual orientation, age, or disabilities.

At the core of our agency are our guiding values:

• Imagination – We think beyond the ordinary, inspiring each other to dream big and challenge the status quo.
• Joy – We understand that play and wonder are powerful tools for creating authentic emotional connections with today’s audiences.
• Energy – Shooting for the moon – we thrive in the moment where big ideas are realised. We push the boundaries in search of innovation.
• Care – We are thoughtful stewards of the brands we partner with, fostering kindness within our team and taking a mindful approach to every project we undertake.

• Supporting on daily studio operations and administration
• Maintain a tidy, clean, welcoming and well‑functioning studio environment
• Manage studio suppliers and organise supplier visits
• Arrange PAT testing for all studio electricals
• Manage printer setup, supplies and troubleshooting
• Manage post, couriers, deliveries and collections
• Order and manage stationery, office supplies, snacks and drinks
• Manage additional storage units (contracts, payments, access, keys, moving crew)
• Assist with prop storage, inventory and studio organisation systems
• Maintain accurate logs of office keys and valuables

• Update the team bible (team record), ensuring it’s accurate
• Organise monthly team breakfasts and lunches
• Plan and help to coordinate team socials, including Summer Away Day and Christmas Party
• Manage team rewards, gifting and recognition initiatives
• Track monthly rewards, birthday and work anniversary gifts
• Support charity partnerships and organise volunteering days
• Research and coordinate collaborations with local businesses

• Book meeting rooms in line with annual meeting and training cycles
• Set up meeting rooms including refreshments and tech

• Coordinate onboarding for new team members, including: laptop setup and tech sign‑out sheets, booking onboarding schedules and inductions

• Manage the Gold Freelancer Club, including: sending monthly availability emails, tracking responses and maintaining the database
• Support with applications…