Team Executive Assistant Office Leasing

Who are we

Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN
with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.

At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve.

Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.

In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars:
People Potential, Client Centricity and always Creating our Future, together.

This role is suited to a highly motivated, results-driven Executive Assistant who will support Partners and team members within the London Office Leasing department. You will deliver proactive, efficient, and high-quality support, working collaboratively with the wider business support network to ensure the smooth running of a busy, fast-paced team.

• Provide executive assistance to Partners and team members, including proactive diary and email management, scheduling internal/external meetings, viewings, and calls, and preparing all necessary documentation.
• Coordinate Board meetings and team strategy away days, including preparing Board packs.
• Manage internal and external presentations, liaising with in-house creative and business development teams, external printers, and the post room.
• Prepare documents, including audio/copy typing letters, memos, minutes, schedules, mailshots, and extensive reports, ensuring accurate formatting, printing, and binding.
• Arrange UK and international travel, producing detailed itineraries and travel packs where required.

• Act as an ambassador for the London Office Leasing Head and broader team.
• Build and maintain strong collaborative relationships with clients, managers, and colleagues.
• Support team financial processes, including:
  • WIP reconciliation and billed/unbilled debtor coordination
  • Managing client invoicing to meet quarterly deadlines
  • Monthly travel approvals, subscriptions, supplier invoice processing
  • Expense claim coordination for Partners
  • Referral administration
• Ensure effective and timely communication across the team and wider department.

• Attend team WIP meetings, take minutes, and follow up on actions.
• Support training administration, ensuring mandatory training is up to date and promoting development opportunities.
• Prepare correspondence and team documents including letters, memos, newsletters, and design materials.
• Manage team inboxes, prioritising and responding to enquiries where appropriate.
• Organise team meetings, corporate travel, conferences, and away days, preparing briefing packs.
• Minute Board and management meetings and track actions.
• Liaise with IT to help troubleshoot system issues.
• Collaborate with the wider London…