Senior Executive Assistant

Senior Executive Assistant

Requisition : R026614

Reporting To
: VP, Activision International Marketing

Department
:
Go to Market

Location
:
Soho, London

Contract Term
: 12 month Fixed‑Term

Activision Blizzard plays a centralised role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a diverse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Based in Soho, the cultural heart of London’s West End with a vast array of classic record shop and leading film companies, media offices and great restaurants.

Regent’s Park is close enough for a lunchtime run, as are the delights of Piccadilly Circus and the shopping mecca of Oxford Street. It is conveniently walking distance from a number of London tube stations and mainline train stations.

To learn more, check us out at  or on Twitter at @.

Provide Executive Assistant support to our leader for Activision International Marketing, based in our London Soho office. This is a high-profile assignment and demands a fantastic EA that will embrace our values and ideals. This role includes but is not limited to the following tasks/duties:

• Understanding and awareness of the leaders’ needs & priorities to ensure daily operations run efficiently. Review correspondence and arrange meetings, locally and in multiple time zones.
• Maintain sophisticated schedules and do so with tremendous attention to detail.
  
  Duties include:
  
  scheduling and supervising multiple meetings, and proactively reviewing calendars to anticipate and flag clashes and coordinate rescheduling.
• Handle domestic and international travel logistics.
• Handle all communications with confidentiality and accuracy, ensuring that messages are redirected appropriately and communications are tracked accordingly.
• Compile meeting follow-up and actions items as the need arises.
• Design and implement efficient office procedures, coordinating with the Operations Manager and Business Manager as needed.
• Collaborate with other company executives and handle relationships with outside vendors as well as internal resources.
• Event planner for Corporate Events and Team meetings; explore and select appropriate venues, review contracts for accuracy, agree fair cost, food and beverage selection, audio/visual needs, maintain relationship with venue staff & vendors.
• Coordinate induction schedules for new employees and trip schedules for International executives visiting the Office.
• Ad-hoc assignments and ongoing projects, with many requiring specific use of Word, PowerPoint, Excel or Visio.
• Coordinate the processing and payment of expense reports using Oracle for VP and Senior Leadership Team.
• Budget Tracking for Travel & Events, Learning & Development, Donations and the Reconciliation of AMEX charges.
• Maintain Organisational Charts using Visio.
• As required, support the wider teams with ad hoc requests – such as wider office administration, events support and minute taking.

• Extensive experience supporting Executive Level Leaders preferably in a highly multifaceted entertainment environment or other high-touch, heavy-volume industry.
• A Degree level Education preferred (Business or Communications Degrees), but proven experience considered.
• Experience in Travel & Event management (both internal and external).
• Diligent and thorough, able to balance multiple tasks efficiently using your excellent organisational skills.
• Proficient with Microsoft Office, particularly Outlook, Excel and PowerPoint.
• Most importantly will be a go-getter! Ambitious and tenacious - a phenomenal teammate and a strong support advocate.

Our mission, to connect and engage the world through epic entertainment has never been more important. Through communities rooted in our video game franchises we enable hundreds of millions of people to experience happiness, thrill and achievement. We enable social connections through the lens of fun, and we foster purpose and a sense of accomplishment through healthy competition. Like sport, but with greater accessibility, our players can find purpose and meaning through competitive…