Personal Assistant

Location: Greater London

Personal Assistant page is loaded## Personal Assistant locations:
London time type:
Full time posted on:
Posted Todayjob requisition :
R0015507

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.
** The Role
** We are looking for someone who will provide administration support to the Natural Resources division on a 12‑month FTC maternity cover. This person will carry out a range of administrative duties to support the work of the team. They will ensure their activities are completed according to Company and Group policies.
** What you’ll do
*** Organise local and international travel arrangements, including visas, insurance arrangements and the preparation of travel itineraries
* Organise team events and corporate hospitality ensuring all events are delivered effectively.
* Liaises with other support areas as required e.g. Service Desk, Facilities/post room/AV support.
* Liaises with reception & client services to ensure meeting rooms and refreshments are booked for all external/internal meetings.
* Produces a wide variety of documentation using appropriate software packages, including reports, itineraries, presentations, letters and spreadsheets. Reviews final documentation for completeness, accuracy, quality, corporate style and format.
* Processes invoices and checks and reconciles expenses for their team/nominated individuals.
* Liaise and work collaboratively with the other administration resource in the Division as required, to ensure support is available during holidays or periods of absence. On a contingency basis, may provide administration support for other teams within the Division.
* Always exercise a high degree of discretion and confidentially, especially when dealing with privileged information and sensitive issues.
* Determine priorities and activities to achieve business and personal goals.
* Manage assigned projects and contribute to other projects as required.
* Provides relevant information to senior management.
* Ensure up to date records are always maintained on the Company systems for the department
* Manage and utilise Document management systems (whether paper based or electronic) on behalf of the whole department including but not limited to printing, copying, scanning, assembling and uploading.
* Manage and utilise Archiving, Filing and other systems on behalf of the whole department (either paper based or electronic, as appropriate)
* Keeps informed of all regulatory and legal changes which impacts on the job role
* Responds appropriately to urgent issues as they arise
* Respond to the divisions requirements as appropriate
* Responds to the clients (both internal and external) requirements as appropriate
** Who we’re looking for
*** Minimum of 2 years of relevant professional experience, enabling you to contribute effectively and hit the ground running.
* Working in an office environment in an administrative capacity and a desire to work in insurance.
* Understanding of processes and procedures
* Attention to detail with ability to produce accurate documentation and to file documents appropriately
* Ability to work effectively within a team
* Prioritisation and organisational skills
* Self-motivated
* Competent IT skills, including but not limited to Microsoft Word, Excel and Power Point
* Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders

A career that you define. At Howden, we value diversity – there is no one Howden type. Instead, we’re looking for individuals who share the same values as us:
* Our successes have all come from…