Junior Commercial Administrator

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences.

Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end‑to‑end solutions that result in revolutionary work.

As a Junior Commercial Administrator, you will be an integral part of our Finance team, providing essential support across various commercial and financial operations. This role offers a fantastic chance to gain practical experience in a busy finance department, working closely with experienced professionals and contributing to the smooth running of our day‑to‑day and month‑end processes.

• Financial Administration & Support:
• Supporting the reconciliation of jobs between planned versus billed figures, ensuring data accuracy.
• Creating and maintaining vendor and customer records, and assisting clients with financial setup requests.
• Closing old or inactive jobs within our systems to maintain data integrity.
• Assisting with the raising of Purchase Orders.
• Month‑End Process Assistance:
• Collaborating with the Finance team on month‑end reporting, including assisting with revenue report reconciliations.
• Helping to identify and resolve administrative issues to assist in revenue reporting.
• Assisting in the preparation of month‑end evidence and documentation for SOX compliance.
• Data Management & Reporting:
• Extracting and formatting reports from Workday, preparing them for integration into SharePoint files that feed our utilisation, time, and profitability dashboards.
• Supporting the preparation of revenue sheets and gathering necessary evidence for commercial leads.
• Assisting with Power
  
  BI refreshes and data integrity checks (training provided).
• Operational & Commercial Support:
• Providing administrative support for various Workday BAU tasks.
• Assisting with burn reports and timesheet reconciliations, working with delivery and account management teams to understand job‑level movements.
• Supporting the commercial lead with resourcing tasks and ad‑hoc analysis on expense reports.
• Preparing weekly revenue meeting minutes.

• Education: A recent graduate or someone with a strong academic background in Finance, Business Administration, Economics, or a related field.
• Eagerness to Learn: A genuine interest in finance and commercial operations, with a proactive and enthusiastic approach to learning new systems and processes.
• Attention to Detail: Meticulous and accuracy in your work, with a keen eye for numbers and data.
• Organizational
  
  Skills:
  
  Excellent ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast‑paced environment.
• Communication: Clear and concise communication skills, both written and verbal, to interact effectively with internal teams.
• Tech‑Savvy: Comfortable with Microsoft Office Suite (especially Excel) and a willingness to quickly learn new software (e.g., Workday, Power
  
  BI).
• Problem‑Solver: A curious mind that enjoys investigating issues and finding solutions.
• Team Player: A collaborative spirit, ready to contribute positively to a supportive team environment.

• Any prior experience (internship, part‑time job) in an administrative, office, or data‑entry role.
• Familiarity with financial systems or reporting tools.

• Career Launchpad: A fantastic entry‑level role with clear pathways for growth and development within our Finance team and beyond.
• Mentorship & Training: Work alongside experienced finance professionals who are committed to your learning and provide…