BALA Coordinator

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We are seeking a highly organised and proactive administrator/co‑ordinator to support the Business & Legal Affairs (“BALA”) teams in the UK (and Internationally as appropriate) with the co‑ordination, allocation, tracking and management of advice, contracts and business tasks across the team of BALA professionals. This is a key role in a busy and fast paced team who work across multiple brands and platforms including Channel 5, MTV, Nickelodeon, Comedy Central, Paramount+ and Pluto.

• Act as the rights management coordinator and provide assistance as appropriate, so that the recording and reporting of rights across our systems is up to date.
• Support the paralegal and other team in setting up contracts on the commissioning WON system and entering basic right's information as instructed.
• Assist in the administration of relicenses and reversions, subcontracts, and transfer runs. Amend/update WON in respect of any updates to our rights/clearances, as directed.
• Liaise with the Scheduling, Production Management, and Finance teams to ensure smooth programme delivery. This includes being the point of contact for any required reclocks and run transfers, as well as undertaking weekly platform functionality checks.
• Work with Finance to provide regular cost information and monthly run unbundling to ensure accurate and smooth programme reporting. This also includes working with the paralegals for VOD payment terms reporting.
• Support in responding to Press check queries.
• Track and manage all pertinent information relating to content, including, if required, working with the rights co‑ordinators responsible for the rights management information tracking.
• Update the areas in WON, working in accordance with instructions from the team in respect of programme rights.
• Play a leading role in Ofcom reporting. Enter and update Ofcom data in WON for all commissions, internal acquisitions, and Milkshake! Programmes. Complete monthly exceptions and validation checks, including configuring data into pivot tables and accumulating responses from other teams. Liaise with production companies to collect and check regional productions data and liaise with internal teams to verify validity of additional quota’s data.

• Considering, allocating and otherwise efficiently handling queries received through the team in-boxes. Particularly monitoring and responding to the Content Legal In-box, working with the Viewer Enquiries and Customer Support, commissioners and producers, as appropriate, ensuring queries are appropriately re‑routed and effectively dealt with.
• Assisting with dispute and litigation management – monitoring, sending and collating correspondence and settlement agreements (including appropriate approvals), helping to maintain the litigation dockets for quarterly reporting, and assisting with costs tracking and budget management.
• Ensuring you are trained to use all systems, databases, tools, and software that is available to and used by the teams in performing their roles e.g., iManage, Air Table, WON, Sharepoint, Teams, Slack etc, so that you can provide support and training across all systems.
• Assessing team systems and implementing ways to improve workflow efficiency.
• Keep team Airtable slate up to date with all new programme information and any changes, running searches and reports when required. Liaise with Comm Eds and Production Management to ensure Content Legal are up to date with core programme information.
• Co‑ordinating the outsourcing of legal work/advice – tracking outsourcing resource rates and spend.
• Managing invoices and overtime submissions.
• Responding to Ofcom Requests for information – liaising with Content Legal & Compliance; providing recordings, tracking, and updating the record of complaints.
• Support contract administration, including completion, record keeping and archiving.
• Liaising with teams and partners, providing updates and helping to move projects on, to ensure the highest level of service is being provided to the business by the team as a whole.
• Play a leading role in organising the annual SMBP event. Arrange correct set up…