Postroom Assistant

To Apply for this Job
Temporary / Ad-Hoc Post Room Assistant

We are recruiting a Temporary / Ad-Hoc Post Room Assistant to provide short-term, flexible support to the post room and wider facilities team. This role is ideal for individuals available to cover periods of increased workload, staff absence, or operational requirements, delivering a reliable and customer-focused service.
The Post Room Assistant will be responsible for ensuring mail and deliveries are processed accurately and efficiently, while also supporting general facilities tasks and reception cover when required.

• Sort, log, and distribute incoming and outgoing internal and external mail
• Prepare and frank outgoing mail with the correct postal value
• Receive, record, and distribute parcels and courier deliveries
• Maintain accurate records for tracked and registered items
• Support stationery ordering, issuing, and basic stock control
• Keep the post room and storage areas clean, tidy, and hazard‑free
• Dispose of waste and recycling in line with site procedures
• Provide ad‑hoc support with meeting room set‑ups, porterage, and basic facilities tasks
• Provide reception cover during breaks or short absences when required
• Liaise professionally with building users, delivery drivers, and client representatives
• Escalate any issues or concerns to the facilities or helpdesk team

• Previous post room, mail handling, or facilities experience (desirable but not essential)
• Basic IT skills, including Microsoft Office applications
• Strong attention to detail and accuracy
• Good communication and customer service skills
• Flexible availability and willingness to work on an ad‑hoc basis
• Reliable, professional, and punctual
• Able to work effectively in a fast‑paced environment

Naomi Conn