Team Coordinator

Overview

THE FIRM

Montagu Evans is an independent, market leading property consultancy. Headquartered in London with offices in Scotland and Manchester. Our work encompasses planning and development, property management, specialist valuations and transactions across the United Kingdom.

We’re a group of people that are excellent individually and exceptional together. We’re people that care about people, not just bricks and mortar. We care about our legacy, we create spaces that people use to live, work, communicate and connect.

We’re a partnership and the people who run the business are empowered to create their own teams to exceed our client’s requests. This highly flexible and collaborative approach, tailoring the talent to the complexity of the work, has enabled us to develop an exceptional business that has spanned nearly a century.

We encourage an honest and straight forward approach to our work and relationships. We embrace individuality, whilst relying on working together and never accepting the status quo.

We give everyone the opportunity to be the best version of themselves. We trust and support each other. We recognise that our people are the heart of our success and only by identifying, supporting and promoting them will we be able to provide continued outstanding client service.

Together we are Montagu Evans.

Montagu Evans is committed to maintaining an inclusive work environment. One that embraces all everyone. Read more here.

This role is to sit within a team in our Advisory Department (led by Josh Myerson and comprises 4 Teams):

• Valuation, Asset & Investment Advisory
• Development and Strategic Advisory
• Rating Advisory
• Residential Valuation Advisory

Advisory is…

• Extracting and unlocking value
• Interpreting policy to maximise benefits for our clients
• Applying innovative ideas to challenge the status quo
• Counselling clients to achieve their goals and objectives
• Supporting clients critical thinking to improve the performance of their assets
• Simplifying complex problems and creating solutions

ROLE OVERVIEW

To provide administrative support and assistance to the Advisory Department, assisting with the delivery of client services and wider Partnership tasks.

The role requires a proactive approach and ability to work on own initiative.

ADMINISTRATIVE DUTIES

• Diary management including organising meetings with internal teams within the Firm and with external clients, following up and confirming meetings and booking meeting rooms
• Setting reminders for meetings, appointments and other important tasks
• Manage and organise seminars, client entertainment and other events
• Organise travel arrangements
• Respond to invites on behalf of the team
• General copy typing and formatting of documents including letters, reports, meeting agendas, meeting minutes
• Processing expenses/mileage claims for the team
• Ad Maintaining an up-to-date filing system including file archiving
• Recording, updating, and working with departmental software platforms
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants when required

MARKETING & BRANDING DUTIES

• Act as extension of the marketing team supporting:
• Brand integrity – right logos, colours, templates etc…
• Formatting of documents
• Word templates - right headers, layout, banners, text size, front pages
• Powerpoint templates – use of font, colours, imagery, layouts
• Ordering and managing business cards keeping brand continuity
• Proof reading copy – thought pieces, client presentations, minutes
• Pitching
• Updating CV’s for teams
• Updating case studies for teams
• Ensuring information is accurately logged or reported to be logged
• Supporting arrangement of necessary pitch meetings (particularly logistics cross partner/team)
• Website
• Notifying of updates needed for team profile pages
• Notifying of updates needed for case studies
• Supporting teams manage property marketing via Agents Insight
• Internal comms
• Monty’s Round Up – updates for respective teams and leading to collate information
• Montranet – accuracy of information for respective teams
• Sector meetings
• Actions/minute taking to support sector head (relevant to dept)
• Support arranging meetings and client events for sector heads

FINANC…