Receptionist​/IM

Position: Receptionist / IM
To manage and ensure high-standard reception operations at the London Fashion School, the role involves overseeing and organising various administrative and logistical tasks.
** Key purpose of the role
*** To ensure the timely opening and closing of the school, maintaining security by following procedures; monitoring logbook; regularly monitor the coming in and coming out of the School.
* To greet and welcome visitors, providing essential information and orientation, managing visitor sign-ins and sign-outs, and maintaining accurate visitor records.
* To oversee the attendance of students and teachers, recording student attendance occasionally using SINAPTO.
* To print safety and labelling signage for the Student and Academic Services Department during exams and for the Facility Team.
* To operate the switchboard, manage incoming calls, take detailed notes, and forward messages to appropriate offices.
* To provide general support including handling shipments, typing documents, and performing internal translations.
* To offer support to students by providing general information and assistance as needed.
* To handle mail and manage the shipment process for both national and international couriers.
* To organise national and international business travel for staff, including flights, hotels, and taxis, and manage diaries for directors and managers as required.
* To assist the Facilities Manager in coordinating meetings and events, managing facilities-related issues, and maintaining logs.
* To cover library duties as required, including opening and closing, managing software, lending books, and addressing student queries.
* To manage the storeroom, organise stationery orders, and liaise with suppliers to fulfil business needs.
* To keep delivery boxes organised on dedicated shelves in the storage room.
* To establish and maintain inventory systems for stationery, kitchen, and first aid supplies, regularly checking inventory levels and replenishing as needed.
* To log and securely store lost and found items.
* To support administrative tasks for the Student and Academic Services Department.
** Skills and competencies
*** Bachelors Degree (preferred)
* Excellent knowledge of the English language spoken and written
* Email and phone etiquette knowledge
* Good knowledge of the office package
* Good basic knowledge of Mac systems
* Team work skills
* Excellent interpersonal and communication skills
* Excellent customer service skills
* Ability to remain calm in every situation and communicate at every level
* Interest for education, fashion and design is an advantage
** Galileo est un acteur majeur et engagé de l’enseignement supérieur indépendant.
** Notre mission est de permettre à chacun, quel que soit son point de départ, d’exprimer son potentiel et de développer son employabilité durablement grâce à une pédagogie de compétences.### Chez Galileo Global Education :
* Nous partageons une conviction profonde : l’éducation transforme des vies.
* Nous défendons une éducation inclusive, tournée vers l’avenir et connectée aux besoins des territoires.
* Nous sommes animés par la quête de nouvelles connaissances à hybrider, de parcours à décloisonner, et de nouvelles façons d’apprendre à faire émerger.
* Nous avançons avec l’agilité d’une start-up et la force d’un groupe, conscients que la réussite de nos étudiants dépend de notre engagement collectif.
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