Ancillary Financial Administrator

Full-time/Part-time: Full Time (>=1249 hrs/year)

Campus: Waterloo

Reports to: Manager, Ancillary Finance

Employee Group: WLUSA

Final date to receive applications: January 20, 2026

Requisition : 10417

Wilfrid Laurier University is a leading multi‑campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world‑class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion , Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier’s Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples.

This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier’s Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

This job posting is for a current vacancy.

The Ancillary Financial Administrator (AFA) position is part of the Financial Resources – Budget & Planning team. The incumbent’s primary responsibility is to be the financial support for the Student & Ancillary Services, which is made up of various groups such as Residence Operations, Upper Year Housing Portfolio, Food Services, One Card Operations, Conference Services, Hawk Shops, Printing Services, Parking Resources, Distribution Services and Special Constable Services.

The position reports to the Manager, Ancillary Finance, with dotted line accountability to Residence Operations.

This position requires extensive knowledge and understanding of all facets of the payment processing operations and a thorough understanding of university expense and signing authority policies and procedures. They are also required to have a knowledge and understanding of Broader Public Sector Directives governing payment processing and disbursement of public funds. The incumbent will have daily contact with administration staff, management, other departmental staff, and vendors in completing the duties of this role and has a direct influence in providing excellent customer service and satisfaction to internal and external stakeholders.

This position has a university‑wide mandate and is based at the Waterloo Campus. The incumbent provides subject matter expertise to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo and Brantford Campus and external partners. Special attention is given to ensure equitable service delivery across all locations.

Budget Support:

• Maintains several financial models that are used for budget planning purposes
• Analyzes details of budgets and actuals, incorporating trend analysis and other approaches as applicable, and liaises with Ancillary Services unit leaders for review and recommendations
• Performs detailed analyses on specific revenue and cost items to assist with business decisions

Reporting:

• Supports Ancillary Services units and leaders with understanding various financial reports and information
• Prepares custom financial reports based on client needs
• Prepares regular budget to actual and variance analysis reports
• Provides functional support to client groups on budgeting, financial and year‑end activities as required.

Financial Operations:

• Supports the day‑to‑day financial transactions and monitoring of expenses for the client group and compares financial results to budget
  
  Supports Ancillary Services unit leaders in adhering to financial policies and procedures,…