Executive Assistant

C&C Search is currently recruiting an Executive Assistant to Founders & Office Manager for a cutting-edge AI start up.

All about the role and company I would be working for!

Position: Executive Assistant to Founders & Office Manager – supporting three Founders in a fast-scaling AI start up in the West End

Hybrid set up: Office based 5-days a week

What they do: AI start-up

Size of company: 20 (scaling to 40 in the next 12 months)

Company culture and what makes them great to work for: Collaborative, curious, and human-centric culture driven by purpose and long-term thinking.

You'll have real impact working side-by-side with Founders, rapid learning opportunities, and the chance to grow your scope across EA, operations, culture, and beyond.

Key responsibilities for this Executive Assistant to Founders & Office Manager position:

• Manage complex calendars and resolve scheduling conflicts
• Coordinate meetings with investors, clients, and board members
• Arrange comprehensive travel including itineraries and expenses
• Support board meetings, fundraising rounds, and investor updates
• Oversee office operations, supplies, equipment, and contracts
• Champion company culture through events and team experiences
• Assist with office sourcing and relocation projects
• Manage team onboarding and offboarding processes
• Organise team events, retreats, and training sessions
• Handle invoices, payments, and supplier relationships

What background and experience are the company looking for:

• Proven C-suite/Founder support experience in fast-growth tech environment
• Exceptional organisational skills and ability to prioritise effectively
• Strong project management capabilities across logistics and operations
• Proficiency with Google Workspace, Notion, Slack, and Superhuman
• Discretion and integrity with confidential information
• Proactive mindset - anticipate needs and solve problems early
• Excellent interpersonal skills as the face of the company
• Resilient, motivated, and ambitious with focus on continuous improvement
• If you have worked in a start-up, scale up or AI this would be highly beneficial.
• Managing office relocations or workplace set-ups.
• Professional competency in German not essential but would be a great plus.

This role is being recruited by

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody.

We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.