Administrative Assistant II

ADMINISTRATIVE ASSISTANT II

The purpose of this recruitment is to establish an eligibility list for future vacancies within the district. The established eligibility list will remain in effect for one year. The district reserves the right to limit the number of eligible candidates that may be used during the existence of the list, and any provisions contained in this announcement may be modified or revoked without notice.

This recruitment is to establish an eligibility list to fill all current and future vacancies for the next 12 months.

Applicants who successfully meet the required qualifications and answer the supplemental questionnaire will be invited to participate in the testing process.

• Written Test:
  March 18, 2026
• Qualifications Appraisal Interview:
  March 27, 2026

Applicants must provide detailed information to demonstrate how they meet the minimum qualifications for education, experience, licenses, and other requirements.

Any combination equivalent to graduation from high school plus four years of clerical or secretarial experience involving frequent public contact.

• Some positions may require a valid first‑aid and CPR certification issued by an authorized agency within six months of employment.

• Perform varied and responsible secretarial and administrative assistant duties to relieve the administrator; plan, coordinate, and organize office activities.
• Serve as primary secretary to the assigned administrator, performing public relations and communication services; receive, screen, and route phone calls; manage e‑mail; take and relay messages; schedule appointments and events.
• Receive visitors and provide information or direct to appropriate personnel; exercise independent judgment; provide technical assistance related to program operations, laws, rules, and procedures.
• Compile information and maintain records, logs, and reports related to programs, finances, budgets, attendance, staff, and projects; establish and maintain filing systems; verify, proofread, and edit documents.
• Input data into computer systems; maintain automated records; generate spreadsheets, reports, and lists; ensure accuracy of data.
• Compose, independently or from oral instructions, a variety of materials such as correspondence, forms, memoranda, bulletins, agendas, labels, fliers, requisitions, newsletters, brochures, and contracts; format materials for program and office needs.
• Research, compile, and verify data; compute statistics; process forms and applications; duplicate and distribute materials as needed.
• Coordinate, schedule, and attend meetings, workshops, celebrations, and events; prepare notices and agendas; set up equipment; record minutes and distribute notes.
• Perform clerical accounting duties in support of assigned programs; monitor funds; assist in budget compliance; calculate, prepare, and revise accounting data; reconcile accounts.
• Prepare special project reports; attend to administrative details on special matters as assigned.
• Operate office equipment including calculator, copier, fax machine, computer, and assigned software.
• Receive, sort, and distribute mail; prepare informational packets and bulk mailings under direction.
• Maintain schedules and calendars; coordinate travel arrangements and hotel reservations; reserve facilities and equipment as needed.
• Monitor inventory levels; order, receive, and maintain supplies; process purchase orders and invoices; arrange billing and payments.

• Attend department and/or in‑service meetings as assigned.
• Perform related duties as assigned.

• Education and experience identical to the minimum qualifications.
• Licenses and other requirements identical to the minimum qualifications.

• Department or program organization, operations, policies, and objectives.
• Policies and objectives of assigned programs and activities.
• Terminology, practices, and procedures of an assigned office.
• Record‑keeping and filing techniques.
• Business letter and report writing, editing, and proofreading.
• Telephone…