Senior Office Assistant

SENIOR OFFICE ASSISTANT

Post is open and promotional with taking precedence. The established Eligibility List will remain in effect for one year.

• Provide complex clerical support to an assigned school or District office site supervisor; assist with processing documents, forms, mailings, and materials related to assigned activities including attendance and enrollments.
• Collect payments for a variety of events including fines, fees, and fund‑raiser payments; complete transactions and secure funds according to established procedures.
• Distribute materials including mail, checks, supplies, and testing materials; assure delivery to appropriate parties.
• Maintain inventory of supplies and materials related to assigned activities including forms, office supplies, and textbooks; assure availability of assigned items.
• Maintain manual and electronic documents and files related to assigned activities including health logs, student registrations, scheduling and withdrawals, letters, forms, reports, purchase orders, cumulative files, test results and federal survey cards; provide up‑to‑date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Maintain student attendance records and assure accurate tracking and documentation of student attendance; obtain attendance records for student entry and exit from campus during school hours including late arrivals, sports events and field trips and assure accurate reporting of excused absences and truancies.
• Prepare standardized documents such as form letters and memos, calendars, bulletins, purchase orders, field trips, attendance reports and work orders and communicate information to other parties.
• Process Independent Studies paperwork according to established procedures; track paperwork and check for signatures; assure proper completion of the documents before submitting for approval.
• Answer, screen, and direct telephone calls to appropriate personnel; respond to inquiries and take messages as appropriate.
• Receive, greet, and direct visitors; respond to inquiries and provide a variety of general information or refer to appropriate personnel.
• Operate a variety of office equipment including a copier, fax machine, computer and assigned software.
• Receive, sort and distribute mail; respond to e‑mail as directed.
• Perform related duties as assigned.

• Any combination equivalent to: graduation from high school and two years of general clerical experience.

• Some positions in this classification may require possession of a valid California Class C driver's license and a driving record acceptable to the District for insurance purposes.
• Some positions in this classification may require the ability to speak, read, and write in a designated second language.
• Some positions in this classification may require possession of a valid First Aid and CPR certification issued by an authorized agency within six months of employment.