HR Administrator

HR & Payroll Coordinator

Location: Lombard, IL

Pernix International is a dynamic and growing global company committed to excellence across its operations. As we continue to expand, we are seeking a detail-oriented, proactive HR & Payroll Coordinator to support our Human Resources and payroll functions. This role plays a critical part in ensuring accuracy, compliance, and smooth day-to-day HR operations across the organization.

The HR & Payroll Coordinator is responsible for supporting core HR operations, in-house payroll processing, and employee lifecycle activities. This role requires a high degree of confidentiality, organization, and responsiveness. The ideal candidate is comfortable managing multiple HR priorities, supporting managers and employees, and maintaining accurate records in a fast-paced environment.

• Process in-house payroll
  , ensuring accuracy, timeliness, and compliance

• Maintain payroll data, timekeeping, deductions, and employee records

• Utilize Smart Sheet and other HR tools to track workflows, deadlines, and documentation

• Respond to and manage inquiries through the HR email inbox
  , ensuring timely and professional communication

• Handle employment verifications
  , confirmations, and related documentation

• Support salary surveys and assist with compensation benchmarking as needed

• Coordinate and support onboarding processes, including new hire documentation, system setup, and orientation support

• Assist with offboarding
  , including documentation, system access changes, and exit coordination

• Maintain accurate and up-to-date employee files and HR documentation

• Support performance management processes, including performance reviews and Performance Improvement Plans (PIPs)

• Assist managers with HR-related processes, documentation, and timelines

• Ensure compliance with company policies and applicable federal and state employment regulations

• Assist with maintaining and updating employee handbooks
  , policies, and internal HR documentation

• Support compliance initiatives and audits as needed

• Ensure HR practices align with company standards and employment regulations

• 1–3 years of experience in HR coordination, payroll administration, or related HR support roles

• Experience processing in-house payroll

• Familiarity with Smart Sheet
  , HRIS platforms, and payroll systems

• Strong understanding of HR operations, onboarding, performance management, and employee documentation

• Excellent written and verbal communication skills

• High attention to detail with strong organizational and time-management abilities

• Ability to handle sensitive and confidential information with discretion

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred but not required

• Opportunity to grow your HR and payroll career within a global organization

• Hands‑on exposure to core HR operations and employee lifecycle management

• Collaborative, professional, and supportive work environment

• Competitive salary and benefits