Executive Assistant Sr

Overview

Administration Department (Full-time, Day Shift)

• The Executive Assistant Sr. reports directly to the Chief Executive Officer of Loma Linda University Health Hospitals and provides high-level, confidential executive support to the Chief Executive Officer and executive leadership team.
• Manages complex executive calendars, oversees correspondence, and serves as a key liaison between the Chief Executive Officer, executive leadership, employees, and internal and external stakeholders.
• Prepares and coordinates executive presentations, handles and prioritizes incoming communications, maintains comprehensive filing and records systems, and resolves issues with professionalism and discretion.
• Supports and coordinates major initiatives and complex projects, represents the Chief Executive Officer and executive leadership at meetings as appropriate, and ensures seamless execution of daily operations.
• Performs other duties as assigned.

• Bachelor's Degree required. Experience may be considered in lieu of degree.
• Minimum five years of senior level administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting.
• Minimum one year of project management experience preferred.

• Knowledge of medical terminology preferred.
• Able to read, write and speak with professional quality; proficient in word processing software (Microsoft Word, Excel, PowerPoint, etc.) and other computer and software programs necessary for the position.
• Knowledgeable of office business machines; able to develop charts and graphs.
• Able to work with people in a tactful and diplomatic manner; relate well with team members and manage conflict and criticism objectively while maintaining confidentiality.
• Ability to exercise judgment in sensitive and confidential matters; takes initiative to accomplish tasks.
• High proficiency in grammar; able to express thoughts clearly and concisely; able to proofread for context and content accuracy.
• Able to perform basic math functions; able to follow simple and complex instructions; manage multiple assignments to completion; work independently without frequent supervision; problem solve and make independent decisions.
• Able to recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators; able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone; see adequately to read computer screens and written documents necessary to the position.

• None.

Our mission is to continue the teaching and healing ministry of Jesus Christ. Our core values are compassion, excellence, humility, integrity, justice, teamwork and wholeness.