Accountant and Grant Administrator

Accountant and Grants Administrator

CAPSA is seeking a detail-oriented Accountant & Grants Administrator to support our financial operations and ensure accurate, audit-ready records. This role works closely with the Operations Division Director, CEO, and program teams and contributes to financial workflows across all departments. The ideal candidate is grounded in GAAP, skilled in nonprofit financial practices, and comfortable managing a wide variety of accounting and grant-related responsibilities.

• Maintain accurate financial records aligned with GAAP and nonprofit accounting standards through daily, detail-oriented work in spreadsheets and multiple financial, reporting, and tracking systems.
• Manage accounts payable/receivable, reconciliations, general ledger accuracy, and financial schedules.
• Support budget tracking and prepare draft monthly, quarterly, and annual financial reports for leadership review.
• Prepare and submit grant billing, reimbursement requests, expenditure reports, and other required documentation.
• Collaborate with program teams to ensure accurate reporting of services, expenses, and grant data.
• Support annual audits through organized documentation and schedule preparation.
• Use financial systems (including Quick Books) to support efficient and reliable financial workflows.
• Provide staff guidance on financial procedures and maintain updated process documentation.

• Bachelor's degree in accounting (required).
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Proficiency with financial software (ideally Quick Books) and strong spreadsheet skills.
• Exceptional accuracy, attention to detail, and ability to manage multiple deadlines.
• Strong communication, collaboration, and problem-solving abilities.

• 3+ years of progressive accounting or nonprofit financial experience.
• Experience with grant billing and compliance, including state or federal contracts.
• Familiarity with nonprofit audits, OMB Uniform Guidance, and compliance standards.
• Experience implementing or improving financial processes.

At CAPSA, we believe strong systems support strong people—and careful, ethical financial work makes meaningful services possible. This role is a great fit for someone who values accuracy, collaboration, and purpose, and who wants their work to contribute directly to community impact. If you are an experienced accountant who enjoys helping an organization run well behind the scenes while supporting a mission that matters, we encourage you to apply.