Accounting Supervisor at Accounting Department

Basic Function

Plan, coordinate, supervise and perform complex functions related to the review, control and accountability of District income and expenditures; calculate and prepare State and federal records and reports; supervise and control assigned accounts and fiscal activities; train, supervise and evaluate the performance of assigned staff.

• Plan, coordinate and supervise the activities of an assigned accounting clerical unit in the maintenance of complex records and systems and other activities related to District income and obligations; review, verify and account for expenditures of District funds including general and special funds. E
• Review and verify the activities, data and reports of subordinates and assist with the more difficult problems. E
• Review payroll and benefit calculations prepared by staff to assure compliance with methods and procedures of payroll distribution; provide technical information related to payroll procedures and policies; advise staff of changes in payroll accounting functions. E
• Prepare monthly cash reconciliations and balance the County Office income; prepare abatement deposits; sign checks for student funds and prepare, review and approve journal entries; review general ledger to assure correct posting of transactions; identify and code federal and State checks as appropriate. E
• Prepare monthly and quarterly invoices and annual reports for federal and State special projects and grants; prepare a variety of journal entries for open purchase orders, account code corrections, maintenance agreements and fund and inter-fund transfers; create and prepare spreadsheets for indirect costs, carry-over dollars for special projects and District mail costs. E
• Train, supervise and evaluate the performance of assigned staff; plan and assign work; provide technical supervision to staff to assure correct application of appropriate regulations, laws and guidelines; assist in the selection, discipline and other personnel matters according to established procedures. E
• Prepare periodic and special financial and statistical reports and State and federal reimbursement claims. E
• Review and analyze reports, records, financial statements, data processing detail and ledgers. E
• Review and modify internal procedures of the unit; make recommendations on improvements to procedures and implement changes as necessary.
• Work with data processing to develop or modify programs to meet needs.
• Review and distribute expenditures to appropriate accounts; reconcile bank statements and other financial data.
• Prepare summary reports of a complex nature requiring examination of supporting documents.
• Participate in year‑end closing of accounts payable and receivable and District records.
• Perform related duties as assigned.

• Accounting principles, procedures and terminology and their application to a variety of accounting transactions and problems.
• General accounting, budget and business functions of a school district.
• Generally accepted accounting and auditing principles, practices and procedures.
• Applicable sections of the State Education Code and other applicable laws.
• Techniques of utilizing related accounting clerical software.
• Preparation, maintenance, verification and processing of payroll records.
• Preparation of financial statements and comprehensive accounting reports.
• Principles and practices of supervision and training.
• District organization, operations, policies and objectives.
• Interpersonal skills using tact, patience and courtesy.

• Plan, coordinate, supervise and perform complex functions related to the review, control and accountability of District income and expenditures.
• Calculate and prepare State and federal records and reports.
• Read, interpret and apply State, federal and District regulations.
• Prepare and analyze comprehensive accounting reports.
• Train, supervise and evaluate personnel.
• Utilize accounting and auditing practices and terminology applicable to public sector accounting.
• Learn data processing procedure and their application to accounting and payroll systems.
• Process and record accounting transactions accurately.
• Perform a variety of difficult financial work requiring the exercise of judgment in applying policies and regulations pertinent to assigned program.
• Establish and maintain cooperative and effective working relationships with others.

Any combination equivalent to: college-level coursework in accounting, statistics, mathematics or related field and five years increasingly responsible experience in financial and statistical record‑keeping.

Office environment.

• Dexterity of hands and fingers to operate a computer keyboard.
• Sitting for extended periods of time.
• Bending at the waist, kneeling or crouching to file materials.