Receptionist, Administrative​/Clerical

Overview

A new opportunity has arisen in Lockerbie for a receptionist. This is a full time opportunity working 5 days per week from 8.30am to 5pm.

• Answering, screening and directing calls to relevant individuals.
• Answer emergency telephone.
• To greet and direct visitors to the offices.
• Log incoming mail onto spreadsheet.
• Log mail onto Sharepoint as requires allocating file reference numbers.
• Write and distribute emails, correspondence, memos, letters, faxes and forms.
• Taking detailed messages and relaying these to the correct recipient without delay.
• To book and maintain the conference room electronic diary, coordinating meetings and organise catering, coffee etc.
• Provide general administrative and clerical support when required.
• Process outgoing mail.
• Process daily allocation sheets.
• Log archived data to Data Room or container.
• Nominated person for 4no procedures.
• Maintain lone worker log.
• Operate remote electronic access gates via phone / intercom system.
• Act as Duty Officer for incidents during normal working hours.
  • Log details of incidents.
  • Take appropriate action to deal with incidents (ie liaise with Duty Engineer, Police, Transport for Scotland and other outside agencies).
  • Log details of comments / complaints received.

• Compile data for end of month reports.
• Log method statements and risk assessments onto spreadsheet and update Sharepoint.
• Log documents into Data Room.
• Manage and maintain Data Room.

• Compile data for end of month reports, comments and complaints, environmental waste (eg waste breakdown), information for the Environmental Coordinator and the incident register.

• Have experience of working in a front of house receptionist role.
• Have a good knowledge of Microsoft programs - Word, Outlook and Excel.
• Have strong communication skills.
• Be extremely organised.
• Have excellent time management skills and the ability to prioritise work.

37.5 hours per week (8:30 – 17:00 Monday to Friday with an hour lunch)

£25,500 - £26,500

In the 155 years since our foundation, Sir Robert McAlpine has worked on some of the country's most iconic buildings and projects. Our success through the decades has been down to our people - we're a family-owned business with a culture that brings out the best in individuals and teams. Right now, we're excited about continuing our legacy. This is where to achieve more from your career, by proudly building Britain's future heritage with us.

We're ready to invest in you and your future, and offer wide-ranging, performance-related progression opportunities. Our competitive rewards packages feature flexible benefits to fit your lifestyle and priorities.

We'd love you to join us in proudly building Britain's future heritage. Apply online now.

Sir Robert McAlpine is focused on being a truly inclusive employer, even if you don't meet every single requirement, we'd still love to hear from you. Especially if you're part of a group that is under-represented in Construction. Our goal is for Sir Robert McAlpine to proportionally represent the diversity of the working population in society. As a family-run business with strong family values, our aim is to ensure that Sir Robert McAlpine is a supportive, empowering and inclusive environment for every member of our team.