Rota Co-Ordinator - Administrator

The post holder will hold a key role to Mental Health Services by providing support of medical staffing for the Adult Mental Health Directorate.

Co‑ordinate in the recruitment process of medical staff.

The post holder is expected to work flexibly to assist the Care Group Management team with medical staffing enquiries using initiative and judgement when required.

• The post holder will hold a key role to Mental Health Services by providing support of medical staffing for the Adult Mental Health Directorate.
• Co‑ordinate in the recruitment process of medical staff.
• The post holder is expected to work flexibly to assist the Care Group Management team with medical staffing enquiries using initiative and judgement when required.

• The post holder will administer using the appropriate UHB systems the process of the recruitment of medical staff for the Adult Mental Health Directorate.
• The post holder will support the Care group in the delivery of workforce efficiency proposing change when required.
• The post holder will need to plan, organise and deliver medical staff departmental induction programmes.
• Day to day management of trainee doctors personal records, monitoring of sickness, annual and study leave using tact and compassion, ensuring policies are followed.
• Ensure rotas are developed, working closely with Workforce Team to ensure compliance with EWTD.
• Plan rotas and source cover if required at least six weeks in advance accurately.

Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales’s largest employers.

Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.

CTM’s location offers the best of South Wales, just 20 minutes from Cardiff’s vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline ther you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.

Our CTM 2030 Strategy—Our Health, Our Future—focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily.

• We listen, learn, and improve.
• We treat everyone with respect.
• We work together as one team.

CTM employees enjoy benefits including a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.

At CTM, you’ll find a welcoming, team‑oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.

You will be able to find a full job description and person specification attached within the supporting documents or please click “Apply now” to view in Trac.

• Good standard of education. NVQ Level 3 or ILM Level 3 or equivalent experience.
• Knowledge of HR policies and procedures.
• Comprehensive knowledge of and experience in managing rotas.
• Knowledge of NHS systems.
• Knowledge and experience of problem solving.

• Knowledge of UHB IT systems, e.g., Allocate, Intrepid.
• Data Protection/GDPR.

• Experience of computerised systems and manual filing systems.
• Setting up office systems.

• Previous NHS experience.
• Previous experience in medical staffing or equivalent role.

• Good standard of literacy and numeracy skills.
• Excellent organisational and communication skills.
• Ability to transfer IT skills to new applications as required.
• Welsh speaker (Level
  1) or willingness to work towards achieving this level.

• Welsh language speaking/listening skills at Level 3 or above.

• Committed, self‑motivated who has the ability to work on own initiative.
• Ability to work under pressure and divert from one task to another and cover for other staff.