Executive Assistant

At Aero Flow Technologies, we specialize in creating complex tube and duct assemblies using high-performance materials capable of withstanding extreme pressure, temperature, and chemical interactions. You can even find our products aboard NASA’s Space Launch System and in the F-35 fighter jets. That’s the level of quality and innovation you’ll be part of when you join our team.

We are seeking a highly polished, proactive Executive Assistant to support our CEO and Executive Leadership Team. This role is critical to the effectiveness of our leadership organization and requires exceptional judgment, organizational capability, and the ability to operate confidently in a fast-paced, evolving environment.

The Executive Assistant will serve as a trusted partner to senior leaders, managing complex schedules, travel, communications, and special projects, while also supporting cross-functional initiatives such as executive meetings, airshows, customer visits, and leadership events. This role has a hybrid work schedule, onsite up to three days a week in our Livonia, MI office.

• Provide high-level administrative support to the CEO and Executive Leadership Team, including calendar management, scheduling, meeting logistics, and follow-up
• Coordinate complex domestic and international travel for executives, including itineraries, accommodations, and expense reconciliation
• Prepare executive-level materials such as presentations, agendas, briefing documents, reports, and correspondence
• Serve as a primary point of contact for executive interactions with internal teams, customers, and external partners
• Support leadership meetings, town halls, board-related activities, and executive offsites, including materials preparation and logistics
• Assist with planning and coordination of company events, customer visits, trade shows, and annual airshows
• Partner with Sales and Marketing to support social media postings, customer communications, and event preparation
• Manage office-related administrative needs for the executive team, including vendor coordination and contract support
• Handle confidential and sensitive information with discretion and professionalism
• Anticipate executive needs and proactively solve problems to keep the organization operating smoothly

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience)
• 5+ years of experience supporting senior executives in a fast-paced corporate environment
• Advanced proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word
• Demonstrated ability to manage multiple priorities, shifting deadlines, and complex logistics with accuracy
• Strong written and verbal communication skills, with a professional and executive-level presence
• High degree of discretion, judgment, and attention to detail
• Experience coordinating travel, events, meetings, and vendor relationships
• Comfort working cross-functionally and supporting multiple executives simultaneously
  
  Experience in aerospace, manufacturing, or a regulated environment is a plus
• Marketing, communications, or event planning experience (including trade shows or air shows) strongly preferred
• List education and required experience.

We offer a full suite of employee benefits such as medical, dental, and vision insurance; as well as paid vacation, paid personal time, and various opportunities to give back to your local community. We also strongly encourage and provide opportunities for learning and professional development. Our Learning & Development team has put together in-house training on subjects like front-line supervisor essentials, how to manage conflict in the workplace, and many others.

Now that you’ve had a chance to learn more about us, what are you waiting for! Apply today and allow us the opportunity to learn more about you and the value you can bring to our team. Once you apply, be sure to create and sign up for job alerts, so you can be the first to know when new opportunities become available.

We’re proud of the fact that we are strongly rooted in being an inclusive, people-focused organization. Our company culture reflects values like integrity, ownership, and authenticity. We take these to heart, and if you do as well, you’ll fit right in.

Aero Flow Technologies is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Aero Flow. will take the steps to ensure that people with disabilities are provided reasonable accommodations.

Equal Employment Opportunity/Affirmative Action/Veteran/Disability Employer

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