Legal Secretary III

1 week ago Be among the first 25 applicants

Experienced legal secretary needed for the corporate legal department supporting the employment group.

Full time

Day Shift

Provides secretarial services for the Trinity Health System Office and assigned Ministries as a member of the Trinity Health Legal Department. Independently performs a variety of complex legal, administrative, clerical and secretarial duties, many of which are confidential in nature, with a high degree of skill and accuracy.

• Knows, understands, incorporates and demonstrates the Trinity Health Mission, Vision and Values.
• Types, formats, proofreads and revises legal documents, including contracts, agreements, corporate and regulatory documents, litigation pleadings, charts, tables, schedules, forms, exhibits, appendices, spreadsheets.
• Drafts letters and memoranda in an effective, clear and concise manner.
• Prepares litigation and agency pleadings for filing.
• Opens, sorts and distributes mail daily and calculates and calendars deadlines.
• Monitors and reports the progress and status of projects and deadlines for assigned attorney(s).
• Inputs, retrieves, updates and deletes information using computerized databases such as e-billing, corporate governance, contract management and/or matter management systems.
• Sends documents via facsimile and email within 1 hour of request; copies documents within same day.
• Answers the telephone promptly using standard etiquette; delivers messages accurately.
• Greets, identifies purpose of visit and directs visitors to appropriate party.
• Responds to routine inquiries via email, mail or phone.
• Sets up, organizes, indexes and maintains electronic and paper files and records.
• Schedules and confirms court dates, depositions, meetings and conference calls.
• Contacts clients, court personnel, outside attorneys as needed.
• Maintains confidentiality and exercises discretion appropriately.
• Trains new legal secretaries or clerical staff as requested.
• Assists colleagues and provides backup coverage, promoting collaboration and teamwork.
• Offers solutions to problems and improvements to increase Department productivity.
• Other duties as assigned.

• 5-8 years of legal secretarial experience at progressively greater levels of responsibility; law firm experience preferred.
• High school completion required.
• Accurately types 70 words per minute.
• Extensive knowledge of Windows environment; expert knowledge of Word, Outlook, PowerPoint, Excel and Adobe Acrobat Pro.
• Knowledge of Visio and Access preferred.
• Proficient at data inputting and computer report retrieval.
• Expertise in computer-based calendar systems such as Outlook.
• Ability to convert documents between Word and Adobe Acrobat systems.
• Demonstrated ability to spell, proofread, use proper grammar, sentence structure and punctuation.
• Strong interpersonal skills, self-motivation, initiative and desire to learn.
• Excellent organizational skills.
• Excellent written and verbal communication skills.
• Excellent ability to concurrently prioritize and direct multiple activities and projects.
• Ability to interact positively with colleagues, clients, outside counsel, court personnel and government employees.
• Willingness to promote team concepts.
• Comfortable operating in a collaborative, shared leadership environment.
• Personal presence characterized by honesty, integrity and caring, inspiring and motivating others.

Must set and organize own work priorities and adapt to them as they change frequently.

Must work concurrently on a variety of tasks/projects in an environment that may be stressful with diverse personalities and work styles.

Typical office environment; well-lit, temperature controlled, free from hazards.

Ability to sit for prolonged periods; stand, bend and reach above head as needed for filing and library retrieval intermittently.

Ability to lift up to 5 lbs. above head and push cart weighing up to 30 lbs. intermittently.

Communicates frequently in person and over the phone.

Manual dexterity needed to operate a computer keyboard.

Must comply with Trinity Health policies and procedures.

Position located at System Office in Livonia, Michigan or one or more assigned Ministries. Must travel to the various Trinity Health sites.

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other status protected by federal, state or local law.