Legal Personal Assistant

Salary: £30,000+ (higher for a highly experienced candidate)

Full-Time | Permanent

A top-tier Legal 500 law firm based in Liverpool is seeking an experienced Legal PA to support its busy and highly regarded Property team. The firm is known for delivering high-quality legal services, maintaining exceptional client standards, and fostering a professional, collaborative working environment.

This is an excellent opportunity for a skilled Legal PA with experience in residential conveyancing or commercial property to join a respected practice offering long-term career stability and progression.

You will provide comprehensive personal assistant and administrative support to fee earners within the Property department, ensuring the smooth day-to-day management of files, correspondence and client communication. This is a fast-paced role requiring strong organisational skills, attention to detail and the ability to prioritise effectively.

• Providing high-level PA and administrative support to solicitors and senior fee earners within the Property team.
• Managing diaries, meetings and travel arrangements
  , ensuring effective scheduling and prioritisation of workloads.
• Preparing, formatting and amending a wide range of legal documents and correspondence
  , including contracts, reports, completion statements and letters.
• Handling audio and written dictation with speed and accuracy.
• Opening, maintaining and closing files in line with internal procedures and regulatory requirements.
• Managing incoming and outgoing telephone calls, emails and correspondence
  , acting as a professional first point of contact for clients and third parties.
• Liaising with clients, estate agents, developers, lenders and other solicitors to assist with the smooth progression of transactions.
• Supporting with billing, time recording and financial administration
  , including raising invoices and managing completion funds where required.
• Maintaining accurate records on the firm’s case management systems and third-party portals
  , ensuring compliance with internal procedures and data protection requirements.
• Assisting with exchange and completion processes
  , including document preparation, post-completion administration and Land Registry submissions where appropriate.
• Ensuring all work is completed in accordance with SRA requirements, firm policies and lender panel obligations
  .

• Proven experience as a Legal PA or Legal Secretary within either:
• Commercial Property
• Strong understanding of property transactions and legal documentation.
• Excellent typing, document production and formatting skills
  .
• Confident in the use of case management systems and Microsoft Office
  .
• Highly organised with exceptional time management and attention to detail
  .
• Professional, approachable and confident when dealing with clients and external contacts.
• Ability to work effectively under pressure in a deadline-driven environment
  .
• A proactive and flexible approach, with a strong commitment to delivering high-quality support.

• Salary from £30,000
  , with flexibility for highly experienced candidates.
• Opportunity to join a top-tier Legal 500 firm with a strong market reputation.
• A supportive, professional environment within a high-performing property team.
• Long-term career development and progression opportunities.
• Exposure to high-quality residential and/or commercial property work.