Scanning Administrator

Job Summary

We are seeking a detail‑oriented and organised individual to join our team, responsible for maintaining accurate and secure patient records. This role involves scanning and uploading clinical documents into electronic systems in line with established protocols, ensuring patient identifiable information is verified. You will manage filing systems, retrieve and re‑file records, and maintain the integrity of patient documentation.

• Scanning and processing clinical correspondence, reports, and insurance documents according to practice pathways.
• Supporting the coding team with summarising tasks and assisting with data provision for practice development plans.
• Reviewing letters for quarantining and ensuring compliance with EMIS protocols.
• Maintaining filing in strict alphabetical order and ensuring records remain neat, tidy, and up to date.
• Participating in primary healthcare team meetings and adhering to practice policies on risk management, health and safety.
• Committing to ongoing training and professional development.
• Scanning relevant clinical information onto patient electronic records and sending to the correct group as per the scanning pathway, ensuring all patient identifiable information is checked before the document is scanned.
• Ensuring filing is kept up to date and filed in alphabetical order.
• Scanning reports for insurance documents as required and supporting the coding team in the summarising process.
• Reviewing all letters, quarantining where appropriate, and checking the quarantined batch against EMIS records and acting per protocol.
• Providing data, as requested, for practice development plans and reporting.
• Being aware of practice policies on risk management, incident reporting, and health and safety, and operating appropriate procedures for minimising risk.
• Ensuring letters are scanned as per the pathway and that two forms of patient identifiable information (NHS number and date of birth) are used.
• Retrieving and re‑filing records as required, ensuring strict alphabetical order is adhered to.
• Entering/scanning correspondence, reports, results, etc. onto the computer database as per protocol and filing in the correct record.
• Ensuring records are kept neat and tidy, in good repair, and all necessary information is recorded correctly on the Lloyd George card if appropriate.

Brownlow prides itself in being an exceptional employer. We have a dedicated staff wellbeing team and offer numerous staff benefits and incentives including protected study leave with financial allowance. You will receive a 6‑month mentorship/induction package.

Brownlow is an organisation that is committed to equality and diversity, and we strive for our workforce to be representative and inclusive of the complex and diverse community which we are proud to serve. With this commitment in mind, we actively encourage individuals who self‑identify as having protected characteristics to apply for this role. We are particularly keen to encourage applications from individuals with linguistic diversity, members of the LGBTQ+ community, members of black, minority ethnic, and minority faith groups, and from those who are disabled and/or neurodiverse.

We are mindful that we may not always be aware of structural and systemic factors, which might discourage or prevent certain minority groups and marginalised populations from applying to join our team. If you are aware that any such barriers exist, please let us know so that we can work to overcome and dismantle these.

Experience (Essential)

• Recent experience in a GP environment and knowledge of procedures within a GP setting.
• Experience of scanning.
• Experience of working in a team.

Skills (Essential)

• Ability to work on own initiative.

Qualifications (Desirable)

• Recognised Admin Qualification.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Brownlow Group Practice

Princes Park Health Centre

Bentley Road

Liverpool

L8 0SY

Website:

Reference number: A

Date posted: 15 January 2026

Salary: £24,465 a year (full time)

Contract:

Permanent

Working pattern:
Part‑time

Job location:

Princes Park Health Centre, Bentley Road, Liverpool, L8 0SY