Scanning Administrator

• Scan relevant clinical information onto patient electronic records and send to correct group as per scanning pathway ensuring all patient identifiable information is checked before document is scanned.
• Ensure filing is kept up to date and filed in alphabetical order.
• To scan reports for any insurance reports as required and support the coding team in the summarising process.
• Review all letters and review those to be quarantined. Check quarantined batch against Emis records and action per protocol.

• To participate in primary healthcare team meetings.
• To provide data, as requested, for practice development plans and report.
• To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk.
• To be aware of issues related to own development and be committed to participating in training and education.

• Ensure letters are scanned as per the pathway.
• Ensure two forms of patient identifiable information is used when scanning i.e NHS number and date of birth.

• Retrieve and re-file records as required, ensuring that strict alphabetical order is adhered to.
• Ensure correspondence, reports, results etc, are entered / scanned onto the computer database as per protocol and are filed in the correct record.
• Ensure records are kept neat and tidy and in good repair with all the necessary information recorded correctly on the Lloyd George card if appropriate.

• Ensure total familiarity with the database system including the ability to scan documents correctly.
• Comply with all systems for data security and protection.

• Employees must take reasonable care for the Health and Safety of him/herself and / or others who may be affected by his/her acts or omissions at work.
• No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare.

All information relating to patients and staff gained through your employment and after leaving employment with Brownlow Health is confidential Disclosure to any unauthorised person is a serious disciplinary offence or may result in litigation

This job description is not intended to be exhaustive but to indicate the main areas of responsibility. It may be changed after consultation with the post holder.