Scotty's Little Soldiers - Events Manager

Overview

To be at the heart of planning, promoting and delivering diverse, exciting, and high-impact events that will engage supporters, create bonding opportunities for families, and connect our team. This role will be accountable for:
Supporting the event owner in the successful planning and execution of all events across the charity, including the Families, Supporter and Operations Teams at Scotty's. This will include developing, promoting and delivering a range of events that align with our mission and values, drives supporter engagement, cultivates opportunities for our families to bond, and provides team collaboration.

• Can articulate the charity's goals, culture, and impact, and how the Events Manager role supports this to happen.
• Has a good understanding of the events plans for each team and the upcoming and year to view calendar of events.
• Establish initial contact with key stakeholders, including team members, partners, and supporters.

• Conduct an audit of current event plans and materials and speak with at current partners for feedback and learnings.
• Develop a comprehensive event strategy, outlining key tactics, timelines, and performance metrics.
• Identify and qualify suitable venues for upcoming events, ensuring they align with the charity's mission and values.
• Establish success measures and key performance indicators (KPIs), analyse event results, and identify areas for improvement.

• Improve specific performance metrics, such as event budget management, event marketing effectiveness, and attendee satisfaction within the first nine months.
• Develop a comprehensive event strategy, outlining key tactics, timelines, and performance metrics.
• Track success measures and key performance indicators (KPIs), analyse event results, and identify areas for improvement.

• Develop and implement event plans with clear deadlines, ensuring all tasks are completed on time and within budget.
• Coordinate with partners and suppliers, ensuring required service levels are met.
• Identify and secure suitable venues that align with the event's theme and requirements.
• Negotiate with venues to obtain the best deals, ensuring cost-effectiveness without compromising on quality.
• Arrange catering services that meet the dietary needs and preferences of attendees.
• Book travel and accommodation for team members, families and other guests as needed, ensuring comfort and convenience.
• Assist with communications and marketing efforts to promote events and increase attendance.
• Manage event setup and takedown, ensuring all elements are in place and the venue is left in good condition.
• Oversee the design, sourcing, ordering, and delivery of branded materials (e.g., welcome packs, T-shirts, banners) to enhance the event experience.
• Write accurate risk assessments and ensure event safety, particularly for children, by identifying potential hazards and implementing preventive measures.
• Accountability for health and safety compliance at events, adhering to legal requirements and best practices.
• Implement appropriate safeguarding measures at events attended by families, ensuring the safety and well-being of all participants.
• Coordinate event activities, ensuring they run smoothly and according to schedule.
• Arrange and facilitate pre- and post-event meetings (e.g., briefings, wash-ups, debriefs) to ensure all team members are informed and any issues are addressed.
• Adhere to budget constraints set by the Event Owner, ensuring all expenses are accounted for and within limits.
• Provide appropriate updates to the Event Owner and team members accordingly.

• Friendly, enthusiastic and socially-focused - outgoing, warm and friendly, you quickly connect with others and build effective working relationships.
• A motivating and persuasive communicator - your communication style will provide the information needed in an informal manner.
• You thrive working in a busy environment on multiple priorities simultaneously - results-oriented and a fast learner, you respond quickly to pressure and a changing environment.
• Confident use of technology - you have strong attention to detail, are comfortable working…