TAVI MDT Coordinator

We’re looking for a highly organised and proactive TAVI Administration Co‑ordinator to play a vital role in supporting our specialist TAVI service and helping clinicians deliver outstanding patient care. This is far more than a traditional administrative role; you’ll be at the centre of a fast‑paced, highly skilled clinical team, ensuring the smooth running of the service and providing the accurate, timely information that directly supports clinical decision making at Multi‑Disciplinary Team (MDT) meetings.

The TAVI Administration Co‑ordinator will provide a comprehensive administrative service to support and cover the TAVI service and ensure the effective management of accurate and timely data to enable clinical decision‑making at MDT meetings. The post‑holder will coordinate, proactively manage and track patients against the National Referral to Treatment (RTT) Standards, escalating problems to Divisional management and the TAVI Team in a timely manner to ensure the RTT targets are met.

The post‑holder will also coordinate the audio‑typing of clinical and non‑clinical correspondence within the service line, organise patient admissions and pre‑operative appointments, and coordinate all aspects of the patient pathway in the TAVI service line. In addition, the TAVI Administration Coordinator will be responsible for ensuring all patients referred for TAVI are monitored and tracked, and ensuring information is communicated to the appropriate clinical and administrative staff within the Trust.

As the largest single‑site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision “to be the best cardiothoracic integrated healthcare organisation”. We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community, serving a catchment area of 2.8 million people. Our reputation for strong performance is anchored in a culture of research and innovation, delivered in a modern estate and encouraging flexible working in a variety of forms.

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• Coordinate and manage the TAVI MDT meetings ensuring that dates and venues for the weekly meetings are booked for the full year and that all TAVI MDT members are aware of the details.
• Ensure all TAVI referrals are tracked and highlighted for discussion at TAVI MDT meetings when results are available.
• Ensure TAVI MDT members know which patients are listed for discussion so they can prepare slides, results and x‑rays.
• Ensure that case notes, diagnostic test results, x‑rays, audio/visual equipment and other documentation are available for each patient.
• Maintain an attendance register; complete proformas outlining patient treatment options and decisions.
• Maintain orderly filing systems for TAVI MDT documentation for review by Peer Review Teams.

• Work closely with consultants, specialist nurses, clerical and other staff to deliver a coordinated, consistent tracking and information service.
• Monitor the patients’ progress on the pathway and check daily to ensure that escalation points are adhered to.
• Ensure patients are booked into next events in line with national standards and Trust policies, communicating with key personnel to action fast‑tracking where required.
• Highlight to Service Managers for escalation those patients whose progress is likely to fall outside the agreed timescales.
• Ensure that patients who are suspended in line with the RTT guidance have their pathway adjusted and reinstated as appropriate.
• Liaise with other departments to ensure that investigations, opinions and treatments are sought in a timely fashion.
• Coordinate audio‑typing of clinical and non‑clinical correspondence within the service line within set timescales.
• Ensure patient access policy is adhered to.

• Ensure preparation for weekly tracking/performance meetings, including patient pathway information from the Patient Tracking List (PTL) reports, is completed.
• Present information to the Service Manager prior to…