Executive Assistant

Your new role

I'm currently working with a key client who is seeking an exceptional Executive Assistant to provide high-level, proactive support within a busy and varied operational environment. The role is part-time (25 hours per week), ideally working over 5 days to ensure consistency and presence on site.

The Executive Assistant will support senior leaders, including the Managing Director and a member of the Executive Committee, who each require varied support, some of which is classed as high priority and must be actioned promptly.
This is a varied, hands-on position that requires someone who is:

Comfortable interacting at all levels, from making refreshments to supporting executive-level activity
Flexible, with a willingness to adjust hours around occasional global visits or business needs.
A true all-round EA who enjoys a mix of administrative and operational tasks

The organisation places high value on its Executive Assistants and the role offers a culture of autonomy, trust, and the opportunity to get involved in projects and site-wide communication initiatives.

Key Responsibilities

Complex diary management for senior leaders
Coordinating domestic and international travel
Managing expenses and producing meeting packs
Acting as first point of contact for internal and external stakeholders
Preparing reports and supporting other management teams as required
Being the visible, go‑to presence for staff across the site
Managing visitor processes including accommodation, travel, and onsite logistics
Organising catering, maintaining records of suppliers, and ordering stationery
Providing ad‑hoc support during global visits and leadership events
Leading communication output across the site
Drafting internal messages and cascading important updates
Liaising with external travel booking providers (training provided)
Ensuring smooth running of offices across the site
Supporting with minute-taking, scheduling, and day-to-day administrative duties
Maintaining a flexible approach to support peaks and troughs in workload

What you'll need to succeed

I'm looking for someone who is:

An experienced EA or PA
Highly organised and proactive, with excellent attention to detail
Confident and personable, able to build rapport across all levels of the business
Flexible and collaborative, with a "give and take" mindset
Calm under pressure, adaptable, and solution-focused

Experience with travel booking systems is helpful but not essential; training will be provided.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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