TAVI MDT Coordinator

We're looking for a highly organised and proactive

TAVI Administration Co-ordinator to play a vital role in supporting our specialist TAVI service and helping clinicians deliver outstanding patient care.

This is far more than a traditional administrative role you'll be at the centre of a fast paced, highly skilled clinical team, ensuring the smooth running of the service and providing the accurate, timely information that directly supports clinical decision making at Multi-Disciplinary Team (MDT) meetings.

The TAVI Administration Co-ordinator will provide a comprehensive administrative service to support and cover the TAVI service and ensure the effective management of accurate and timely data to enable clinical decision-making at Multi-Disciplinary Team (MDT) meetings.

The post-holder will coordinate, proactively manage and track patients against the National Referral to Treatment (RTT) Standards. They will elevate problems to Divisional management and the TAVI Team in a timely manner so that remedial action can be taken where necessary to ensure the RTT targets are met.

The post-holder will also coordinate the audio typing of clinical and non clinical correspondence within the service line and organise patient admissions and pre-operative appointments.

The post-holder will coordinate all aspects of the patient pathway in the TAVI service line and be responsible for prioritising work, reviewing work practices, setting up, managing and ensuring effective running of MDT meetings when required.

In addition the TAVI Administration Coordinator will be responsible for ensuring all patients referred for TAVI are monitored and tracked, and ensuring information is communicated to the appropriate clinical and administrative staff within the Trust. The post-holder will work across management teams.

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

Managing MDT Meetings

Coordination and management of the TAVI MDT meetings ensuring that dates and venues for the weekly meetings are booked for the full year and that all TAVI MDT members are aware of the details for the meetings.

Ensuring all TAVI referrals are tracked and highlighted for discussion at TAVI MDT meetings, when results etc are available.

Ensuring TAVI MDT members know which patients are listed for TAVIMDT meeting discussion so they can prepare slides, results and x-rays etc.

Ensuring that case notes, diagnostic test results, x-rays, audio/visual equipment etc., are available for each patient.

Ensuring an attendance register is kept; proformas outlining patient treatment options/decisions are completed.

Keeping orderly filing systems for TAVI MDT documentation for review by Peer Review Teams.

Tracking and Case Management

Work closely with consultants, specialist nurses, clerical and other staff to deliver a coordinated, consistent tracking and information service.

Monitor the patients progress on the pathway and check daily to ensure that escalation points are adhered to.

Ensure patients are booked into next events in line with national standards & Trust policies, communicating with key personnel to action fast-tracking etc where required.

Highlight to Service Managers for escalation, those patients whose progress is likely to fall outside the agreed timescales.

Ensure that patients who are suspended in line with the RTT guidance have their pathway adjusted and reinstated as appropriate.

Liaise with other departments to ensure that investigations, opinions and treatments are sought in a timely fashion.

Coordinating audio-typing of clinical and non-clinical correspondence within the service line and within set timescales.

Ensuring patient access policy is adhered to

Weekly Performance Management Meetings

Ensure preparation for weekly tracking/performance meetings, including patient pathway information from Patient Tracking List (PTL) reports, is completed.

Present information to the Service Manager prior to all performance meetings.

Escalation of Actions

Monitor the agreed timescales in the Trusts Escalation Policy.

Escalate actions at the various levels as outlined in the policy

Ensure that all relevant information is provided to the staff responsible…