Facilities Coordinator

Job Summary

Equans is looking for a Facilities Coordinator to join our team on the Knowsley Schools contract, based in Speke, Liverpool on a permanent basis. This is a full‑time role working 37.5 hours per week. Salary band £28,000 – £32,000 per annum with a comprehensive benefits package.

• Provide comprehensive support to the Technical Manager and Contract Management team, handling all contractual procedures and essential administrative tasks.
• Ensure strict compliance with organisational standards across Planned Maintenance, Health & Safety, Service Delivery, Quality, Finance, Purchasing, and HR.
• Maintain accurate and compliant maintenance records for statutory and implied statutory activities, working closely with the Technical Services Manager and Facilities Managers.
• Ensure all completed Planned Maintenance worksheets are received, filed on the shared drive, and chase subcontractors for reports to evidence timely completion.
• Manage the Statutory Compliance and Corrective Works tracker to ensure accurate data is always held.
• Run and issue PPMs monthly and assign all to the correct resource.
• Collaborate with subcontractors to book maintenance at all schools, agreeing attendance to avoid operational impact.
• Produce routine reports, presentations and statistical data for the management team to assist effective contract management.
• Support the team in maintaining training matrices and records.
• Update the internal portal for purchasing cards, holidays, sickness, etc.
• Maintain supplier matrices and the associated documentation.
• Update and maintain the DBS tracker.
• On an ad‑hoc basis create and update Work Orders and Purchase Orders on Maximo to reflect the latest status.
• On an ad‑hoc basis assist with secretarial support, including minute taking and reports dealing with confidential documents.
• Understand and meet customer requirements, delivering consistently high service levels and utilising feedback to improve service.
• Provide administrative cover to other parts of the service during times of holiday or absence.
• Undertake training where necessary to maintain and develop the requirements of the service.
• Carry out any other duties required to facilitate the efficient operation of the contract.

• Previous experience as a Facilities Coordinator is desired.
• Sound understanding of Statutory Compliance, H&S, Environment, and QA procedures.
• Previous experience in a multi‑site PFI Facilities Maintenance environment is desirable.
• Experience operating a CAFM system, preferably Maximo.
• IT literate with an excellent knowledge of Microsoft Office 365 applications and information management systems.
• Excellent communication skills, written and verbal.
• Ability to work effectively as part of a team and own initiative.
• Experience working in a customer service environment.
• Strong organisational skills with the ability to prioritise demanding workloads and meet deadlines.
• Enhanced DBS with Barred List check; ability to pass this check is essential.

• Competitive salary and benefits package.
• 24 days annual leave (plus public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, including professional qualifications, training and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Programme and access to a mental wellbeing app.

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting‑edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low‑carbon, resilient world. Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees across 5 continents and a turnover of 19.2 billion euros in 2024.

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