Executive Assistant, Community Banking Group

Job Title: Executive Assistant, Community Banking Group
Location: Livermore, CA
Hiring Salary Range: $40.50 – $55.25 per hour

Fremont Bank — one of the Bay Area’s most respected and long-standing financial institutions — is seeking a strategic, hands-on professional to joinand help advance our Community Banking team. This is a high-impact opportunity to contribute to the success of a mission-driven organization committed to excellence, community service, and strong client relationships.

If you're energized by purpose-driven work, collaboration, and delivering meaningful results, we’d love to connect.

Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years. Our foundation is built on relationships —with our clients, our associates, and our communities.

We offer:

• A people-first culture grounded in inclusion and excellence
• Deep community involvement andlocal reinvestment
• A mission-driven workplace where values and performance go hand in hand

• Full-Service Banking with comprehensive financial solutions, advanced technology, and exceptional service
• No-Compromise Approach — we help clients get to "yes"
• Core Values:
  • Go above and beyond for clients
  • Foster a supportive and empowering environment for associates
  • Deeply invest in the well-being of our local community

The Executive Assistant, Community Banking Group will provide administrative support to the Executive Vice President and two senior leaders within the Community Banking Group. The Executive Assistant’s responsibilities include calendar management, reviewing emails, scheduling meetings, processing expense reports, event planning support, preparing annual budget and weekly

Community Bank Group PowerPoint Presentations. They will prepare monthly board reports and quarterly Town Hall meetings representing the Community Banking Group, internal and external constituents, and assure the highest and best useof time and schedule for the Group Executive.

• Coordinate schedule and communication across Community Banking Group leadership team.
• Work effectively with Special Events in the planning and execution of client facing and leadership planning events.
• Create Power Point  presentations for the Board, Committee and Town Hall Meetings.
• Work closely with Marketing Data Team on projects, performance report distribution and information formats.
• Coordinate schedule and information for business reviews, financial reviews and performance review process.
• Work closely with Human Resources regarding HR related actions and communications.
• Work closely with Community Banking Group Leadership Team on preparation of Board Presentations.
• Demonstrate flexibility in scheduling and prioritizing meetings and deadlines with various constituents.
• Coordinate communication and correspondence regarding client concerns, complaints and compliments on behalf of Community Bank to ensure both timely and professional response.
• Occasional travel between Fremont and Livermore Operation Centers to support our Executives.
• Miscellaneous duties as assigned.

• Experience working with Executives, in addition to internal and external customers.
• Abilityto create Executive-level presentation materials with graphs/illustrations and proofread content for accuracy.
• Excellent communication skills.
• Highlevel of professionalism and collaboration.
• Organize tasks and projects to meet timeline requirements.
• Patient and very attentive to detail.
• Willingness to help and contribute to complete mission critical initiatives.
• Abilityto learn and apply Fremont Bank’s policies, practices and Six Diamond experience.
• Show initiative, anticipate needs and beself-directed.
• Abilityto use creativity and think outside the box.
• Willingness to travel, be flexible and team player.

• Associate degree in business related field or equivalent work experience.
• Minimum5 years of administrative experience supporting at the senior Executive level.
• Administrative Certifications preferred.
• Experience Microsoft Suites (Word, Excel,…