Executive Assistant

Description

Executive Administrative Assistant

We are looking for a skilled and proactive Executive Administrative Assistant to support a senior leader in a faith-based environment. Based in Littleton, Colorado, this contract position requires an individual who can manage complex schedules, organize events, and handle confidential information with attention to detail and discretion. The ideal candidate will play a key role in ensuring the smooth operation of Academic Affairs while serving as a trusted liaison to internal and external stakeholders.

Responsibilities:

- Manage and coordinate the Dean's calendar, meetings, and travel arrangements to ensure efficiency and alignment with priorities.

- Draft and prepare detailed correspondence, agendas, and briefings while ensuring timely follow-up on action items.

- Facilitate logistics, materials, and documentation for the board and faculty governance activities, including taking meeting minutes when necessary.

- Monitor and reconcile budget activity, process expenses, and oversee purchasing in compliance with organizational policies.

- Plan and execute special projects and events, including managing timelines, vendor communications, and on-site coordination.

- Act as a primary point of contact for faculty, staff, students, trustees, and external partners, fostering strong relationships and collaboration.

- Welcome visitors and maintain a hospitable and responsive office environment.

- Lead cross-functional initiatives and support academic leadership in achieving organizational goals.

- Ensure the confidentiality and attention to detail of all communications and sensitive information handled within the office.

Requirements

- At least 5 years of experience providing senior-level administrative support, preferably in higher education or a church-related organization.

- Strong proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint, as well as virtual meeting tools.

- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities effectively.

- Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

- Excellent written and verbal communication skills, with the capacity to prepare high-quality documents and correspondence.

- Bachelor's degree or equivalent combination of education and extensive administrative experience is preferred.

- Experience supporting boards, academic leadership, and managing cross-functional projects or events.

- A personal commitment to organizational values and alignment with the organization's guiding principles.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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