Switchboard Operator

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The Switchboard Operator position is the first point of contact, greeting our callers with a personable speaking voice. The Switchboard Operator answers and routes incoming calls and communicates messages effectively for all CARTI locations and specialties.

• Answers large volume of inbound calls daily while providing a high-quality patient/caller experience.
• Resolves escalated tasks in a calm and efficient manner.
• Provides instructions for Imaging procedures.
• Provides assistance to patients and others contacting the clinic by phone; may provide direct assistance, take messages, or direct calls to the appropriate internal party.
• Takes complete and accurate messages.
• Navigates 3-4 software systems within one call.
• Consistently develops and maintains a working knowledge of all medical specialties.
• Adheres to system guidelines, policies, and procedures while meeting the needs of all callers encountered throughout the workday.
• Transfers patients to the business office, as needed, for financial arrangements or assistance.
• Participates in staff training and acts as a resource for co-workers when necessary.
• Other responsibilities and projects assigned by management.
• Follows communication scripts when handling different topics.

Supervisory Responsibility: N/A

• High school graduate or GED preferred

• Minimum of two years of customer service experience, preferably in a medical office setting or call center.
• Ability to listen and assimilate new information rapidly.
• Knowledge of medical terminology, desired.
• Understanding the importance of maintaining confidentiality; able to maintain confidentiality under HIPPA standards.
• Ensure all data entry is accurate including demographic and financial information for each patient.
• Ability to respond to stressful/emergency situations in a responsible, professional, and ethical manner.
• Proficiency in internet usage and MS Office applications.
• Excellent communication skills to engage effectively with healthcare providers.
• Ability to read, understand and follow oral and written instructions.
• Ability to work effectively with minimum supervision, while understanding the role.
• Ability to establish and maintain effective working relationships with patients, employees, and the public.
• Ability to efficiently navigate through multiple systems.
• Ability to work in a fast-paced environment.
• Ability to effectively navigate calls using customer service skills, ensuring no advice is provided.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

• Actively listen and respond with relevant questions and retain key information.
• Must interact and communicate both verbally and in written form.
• Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.
• Display emotional intelligence by navigating challenging conversations.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

This position is a Safety Sensitive Position. The essential functions, physical demands, and mental competencies of this job require the employee maintain the ability to work in a constant state of alertness in a safe manner.

Entry level

Full-time

Administrative

Hospitals and Health Care

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