Accounts Payable Specialist

Overview

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Job Summary
:
Accounts Payable Specialist coordinates all activities relating to payment authorization, code methodology and proper calculation prior to accurately processing on-time, administrative expense payments to vendors and/or expense reports for the Enterprise. Incumbent has thorough knowledge of all expense accounts, cost centers, and lines of business along with a clear understanding of enterprise hierarchy and reporting structure.

Education
High school diploma or equivalent.

Experience
Minimum two (2) years' clerical experience, preferably in accounts payable. Microsoft Excel experience. Strong data entry/keyboarding experience.

Skills

• 10 Key Data Entry
• Customer Service
• External Collaboration
• Interpersonal Communication
• Microsoft Excel
• Oral Communications
• Personal Organization
• Vendor Invoice Management
• Written Communication

• Maintains knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses.
• Performs other clerical support duties as assigned.
• Prepares journal entries for monthly cost cycle.
• Processes invoices and expense reports, ensuring proper coding. Works with vendors and/or employees to ensure accurate and timely payment of invoices or expense reports.
• Researches and responds to payment inquiries. Identifies discrepancies and resolve minor billing issues, routing more escalated issues to leadership.
• Supports audit activities

Security Requirements:
This position is identified as level three (3). This position must ensure the security and confidentiality of records and information to prevent substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. The integrity of information must be maintained as outlined in the company Administrative Manual.

Segregation of Duties:
Segregation of duties will be used to ensure that errors or irregularities are prevented or detected on a timely basis by employees in the normal course of business. This position must adhere to the segregation of duties guidelines in the Administrative Manual.

Regular

General Office Worker, Sedentary, Campus Travel - Someone who normally works in an office setting or remotely and routinely travels for work within walking distance of location of primary work assignment.