Executive Assistant Southwest Power Pool Inc Arkansas Category: Administrative

Overview

Provides senior-level administrative and strategic partnership to the supported Officer(s), serving as a trusted partner in managing complex priorities and enabling effective leadership. This role operates with a high degree of autonomy and discretion, anticipating needs and coordinating inbox, calendars, travel, meetings, communications, and executive workflows to ensure seamless support. The position may provide support to Director-level staff by facilitating alignment, communication, and follow-through on key initiatives, executive engagements, and governance-related activities.

• Executive Officer Support:Provide direct, day-to-day administrative and strategic execution support to the Officer, including inbox support, travel, meetings, expense management, and additional executive workflows, exercising a high degree of autonomy, discretion, and professional judgment. Implement and manage an advanced proactive calendar management strategy, ensuring Officer focus is aligned with the highest strategic priorities.
• Director-Level Support (Facilitative):May support the Director-level staff by facilitating alignment, communication, and follow-through on Officer-led initiatives, executive engagements, and governance-related activities
• Travel, Meetings, & Engagements:Plan, organize, and prepare Officer for internal and external meetings, travel, conferences, and speaking engagements; provide limited, coordinated support for Director participation in executive or governance-related activities.
• Project & Administrative Execution:Provide execution support for Officer-led initiatives by managing timelines, tracking action items, and coordinating cross-functionally as well as externally, escalating issues as appropriate.
• Confidentiality & Professional Discretion:Handle sensitive and confidential information with the highest level of professionalism and adherence to organizational standards.
• Collaboration & Support:Work closely with other administrative partners as needed to ensure cross-functional alignment.

Experience Requirements:

• B.A. (or equivalent) degree, plus 4+ years supporting senior level executive or
• H.S. Diploma or equivalent and 8+ years supporting senior level executive

Other Requirements:

• Demonstrated ability to rapidly synthesize complex information and deploy understanding to achieve role objectives.
• Comfort functioning in a role that requires a high degree of flexibility with the ability to independently interpret policies and solve non-routine, complex issues under minimal supervision, balanced with willingness to request clarification/assistance when difficulties arise.
• Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
• Intermediate to advanced knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Sharepoint and/or One Drive for Office 365).
• A  Self-starter  mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company.
• Ability to manage multiple, concurrent tasks with the highest levels of professionalism, confidentiality, timely turn-around and cross-functional coordination.
• Solutions-oriented approach to challenges with the ability to identify/analyze scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
• Excellent organizational, prioritization, and time management skills.
• Ability to work independently, requiring minimal supervision.
• Strong written and verbal communications abilities, including executive level writing and editing.
• The ability to coordinate multiple projects with great attention to detail
• The ability to maintain confidentiality.
• The ability to work under stress and within deadlines, despite interruptions.
• Understanding of and compliance with SPP Policies and Procedures.

• Bachelor s degree