Administrative Coordinator

All job postings will close at 12:01 a.m. CT on the specified closing date.

Closing Date: 01/23/2026

Type of Position: Professional Staff - Fiscal Affairs

Job Type: Regular

Sponsorship Available: No

Institution: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

• Health:
  Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement:
  Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

The Administrative Coordinator II will provide gift processing and administrative support for the Foundation Administration team within Institutional Advancement. Responsibilities include, but are not limited to:

• Receiving, sorting and distributing mail
• Coding donor checks for deposit
• Preparing and processing donor gifts for entry
• Processing daily deposits
• Researching new donors
• Scanning donor documentation
• Processing invoices and miscellaneous reimbursements
• Managing gift processing inventory levels
• Serving as a resource for inquiries from donors and others
• Answering the main phone line
• Other administrative duties as assigned

This position works with all areas of Institutional Advancement. With the goal of providing the best possible customer service to both internal and external stakeholders, this position functions with a high degree of professionalism, independence, and organization to ensure efficient and continued coverage of administrative needs.

• • Bachelor's Degree PLUS two (2) years of experience in administrative support OR associate's degree PLUS four (4) years of experience in administrative support OR High School Diploma/GED PLUS six (6) years of experience in administrative support.
• • Ability to follow oral instruction, read and write. One year of related experience working with information systems or data systems. Experience with Outlook and Microsoft Office software – Word and Excel required. Excellent communication skills (written and oral). Excellent computer skills and ability to learn computer programs.

• • Ability to solve problems and work independently. Works daily with all staff, other departments, donors and others.

Salary Information: Commensurate with education and experience

Required Documents to Apply: Cover Letter/Letter of Application, Resume

ask recruitment

All application materials must be uploaded to the University of Arkansas System Career Site  Please do not send to the listed recruitment contact.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non‑discriminatory manner consistent with state and federal law.

Constant Physical Activity: Manipulate items with fingers, including keyboarding, Sitting

Frequent Physical Activity: Hearing, Talking

Occasional Physical Activity: Crawling, Crouching, Driving, Grasping, Kneeling, Lifting, Reaching, Standing, Stooping, Walking

Benefits Eligible: Yes