Receiving Clerk

Central Receiving Clerk

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Brief Description

Department:
Circuit County Clerk
Position Control Number:
FLSA Status:
Non-Exempt; position is eligible for overtime
Safety Sensitive Designation:
This position is not designated as safety-sensitive.
Random Drug/Alcohol Test:
No
Opening Date:
January 12, 2026
Closing Date:
January 18, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job‑related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job‑related responsibilities and tasks to this job at any time.

Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).

Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Supports Circuit Courts by taking receipt of, processing, and filing new cases; interacts extensively with attorneys and self‑represented litigants, both in‑person and remotely.

Essential Job Functions

• Receives paperwork for pleadings, court orders, decrees, and new lawsuits; reviews to ensure all necessary documentation and proper fees are included; inputs into the computer database and uploads digital images of documents received.
• Receives, processes, and issues civil, domestic relations, and probate complaints; criminal filings; replevins; summons; judgments; garnishments; writs of execution; writs of assistance; writs of possession; writs of Scaire Facias; notices; warning orders; civil and criminal subpoenas; decrees of divorce; and other court orders.
• Reviews to ensure that new cases received meet all requirements and are file‑stamped and entered into the computer to assign a case number and division of circuit court or rejects filing as needed; file marks pleadings, receives paper filings, digitizes documents, and uploads images into the computer program.
• Receives filing fees, inputs payment information into computer designating case number and amount paid, and issues receipts.
• Balances cash and receipt reports daily; submits cash to Accounting Division of Circuit County Clerk's Office.
• Assists individuals in the completion of Domestic Abuse Petitions; ensures all information is provided; assigns a case number and establishes case file.
• Assists attorneys, court staff, and the public at the counter, via telephone, and via electronic means with filing a case and answering questions as they relate to case filing procedures; maintains and monitors the e‑filing system to ensure timely approval and processing of filings.
• Establishes a case and assigns a case number for various filings and presents to judicial offices as needed.
• Completes witness certificates as needed for any witness subpoenaed to testify in a case; assesses appropriate fees to the proper defendant.
• Prepares and files cases for pauper lawsuits if approved by judges; sends notices to citizens.
• Conducts record checks to determine any previous cases and judge assigned.
• Records filing of tax liens and benefit over payments.
• Provides telephone support to poll workers as needed during major elections.

Secondary Duties and Responsibilities

• Perform any other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking‑restricted office environment.

Minimum Qualifications

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of legal terminology, the court system, and legal procedures and practices.
• Considerable knowledge of the procedures involved with and…