Court Clerk

Court Clerk (Administrative)

Department:
Circuit County Clerk

Position Control Number:

FLSA Status:
Non-Exempt; position is eligible for overtime

Safety Sensitive Designation:
This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:
No

Opening Date:
January 12, 2026

Closing Date:
January 18, 2026 at 11:59 PM

Responsible for creation and processing of civil, criminal, probate, domestic relations, juvenile, and other case filings and subsequent pleadings filed in Pulaski County Circuit Court; implementation of court records; data entry of case records; and calculates fine and fee amounts owed.

• Receives and processes filing paperwork for criminal cases, pleadings, court orders, and decrees; reviews to ensure all necessary documentation and proper fees are included; inputs into a computer database and uploads digital images of pages received.
• Enters orders, decrees, and judgments into computer records and notifies various agencies and parties; issues testamentary letters, letters of guardianship, letters of administration, or documentation related to cases; mails out as appropriate.
• Calculates and processes court costs including fine amount, court fees, witness fees, fees for issuing subpoenas, sex offender conviction fees, DNA testing fees, and credit for time served in jail.
• Prepares and issues bench and alias warrants, commitment orders, bond forfeitures, summons, fine statements, and revocation warrants for cases in assigned divisions; posts court dates and times to docket.
• Implements orders of the court by processing orders and judgments, then distributing them to appropriate personnel; notifies the state of driver's license suspensions for certain convictions.
• Prepares correspondence and court dockets by running reports containing case number, parties, charges, outstanding motions, and case status; reviews to ensure all information is accurate.
• Bill other government agencies for the recording of tax liens and benefit over payments.
• Answers questions related to Circuit Court cases and filing procedures in person, over the phone, and electronically; provides copies of records and certify as requested.
• During court proceedings, administers oaths to seated jurors after conducting roll call; prepares records of jurors present and seated for payment of jury fees.
• Calculates court awards as needed in the preparation of civil dispositions.
• Notifies Sheriff's Department of issuance or dismissal of orders of protection, warrants for arrest, and orders for transporting inmates.
• Provides telephone support to poll workers as needed during major elections.

Performs any other related duties as required.

None

Work is performed in a smoking-restricted office environment.

• Considerable knowledge of legal terminology, the court system, legal procedures, and practices.
• Considerable knowledge of the preparation and maintenance of court dockets, legal documents, and case files.
• Considerable knowledge of office practices, procedures, equipment, and terminology.
• Good knowledge of filing and record-keeping systems.
• Some knowledge of basic mathematics.
• Ability to maintain detailed accurate record-keeping systems.
• Ability to communicate effectively in writing.
• Ability to provide excellent customer service.
• Ability to handle confidential materials in a reliable manner.
• Ability to prepare numerical reports.
• Ability to maintain discretion regarding privileged information.
• Ability to attend work regularly and reliably.
• Skill in the digitization of documents.
• Skill in manipulating file sizes to meet system requirements.
• Skill in the operation of a PC.
• Skill in the use of Microsoft Word and Excel.

• Ability to communicate effectively in writing, over the phone, and via electronic means.
• Ability to lift and carry up to 25 pounds.
• Digital dexterity is sufficient for the operation of a keyboard and mouse.
• Visual acuity is sufficient for normal office activities, including the use of a PC.

Completion of high school or GED equivalency; considerable clerical work experience with record-keeping in a legal, court system, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

An Equal Opportunity Employer