Associate Administration

Join to apply for the Associate for Administration role at University of Arkansas System
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• Serve as backup for the Assistant to the President
• Maintain the President's schedule, and provide monthly updates of events that may be of interest to the Board of Trustees in consultation with the Assistant to the President
• Prepare and draft correspondence for the President, as requested; organize and distribute cards, thank you notes, and similar notes as directed by the President
• Distribute new policies and amendments to existing policies to campus personnel and the cabinet upon approval of the Board or President, and in consultation with the Senior Director of Policy and Public Affairs
• Review expenses of the President's office; ensure President's office expenditures are within budget, reconcile monthly expenditures, and process for payment in Workday
• Process travel arrangements/reimbursements for the President's office
• Maintain office supplies inventory by regularly assessing inventory levels for supplies needed for the President's office
• Work collaboratively with and assist cabinet members with issues requiring the attention of the President, and for specific issues as directed by the President
• Review police authority requests, prepare approval letters for the President's signature, and maintain a record of all such approvals, and terminations, as appropriate
• Distribute tickets for athletic and other campus events in consultation with the Assistant to the President
• Maintain and distribute a record of delegation orders, as approved by the President and the Vice President for Legal Affairs and General Counsel, pursuant to board policy
• Prepare tenure approval letters following the annual report to the Board, and for new faculty hires upon recommendation from the campus and approval by the President after review by the Vice President for Academic Affairs
• Other duties as assigned

Bachelor's degree in business administration, communication, or a related field; at least three years' experience in a support position for a senior-level administrator; computer proficiency with the Microsoft Office Suite, and the ability to adapt to new software and systems quickly; excellent written and verbal communication skills; ability to organize and prioritize multiple tasks, and handle multiple projects; high attention to detail;

ability to use independent judgment, troubleshoot issues, and adapt to shifting demands; ability to work independently, as well as collaboratively with senior system office and campus leadership; and ability to handle sensitive information and records with discretion.

• Previous experience in a support role within an institution of higher education
• Experience with the Workday platform

Commensurate with education and experience.

• Cover Letter/Letter of Application
• List of three Professional References (name, email, business title)
• Resume

• Proof of Veteran Status

Melissa Rust, Chief of Staff, mrust

Angela Hudson, Assistant to the President, ahudson

Criminal Background Check, FBI Background Check.

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing.

A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and…