Purchasing Manager

JOB SUMMARY

Under the general administrative direction of the Finance Director, this position provides customer service and purchasing support to Town employees and departments in a timely manner to facilitate the procurement process. This is accomplished by overseeing and reviewing all Town requisitions and/or purchase orders to ensure Town purchasing is in compliance with federal, state and local purchasing policies, guidelines, laws and regulations for procurement of supplies, equipment and services.

Coordinates with the division and department management to develop recommendations and strategies for the Town’s procurement processes, including but not limited to specific, special, emergency and annual supply agreements for goods and services; professional services agreements; construction services agreements; requests for proposals and requests for qualifications; purchase, easement and right‑of‑way agreements of real property; and the purchasing card (p‑card) system.

Oversees and manages the Purchasing and Accounts Payable staff, makes recommendations and assists with determination of the method of procurement such as direct purchase or bid, or request for proposals or utilization of cooperative purchasing. This position oversees the audits and verifies all procurement card transactions for compliance with policies and procedures. Maintains Town policies and procedures in compliance with state and federal laws and makes recommendations for updates, changes or development of internal purchasing policies and procedures.

Oversees the Town’s Purchase Card Program (PCARD) which requires reviews, reconciliation and audits of each card holder’s statements; resolves issues for card holders and verifies budgetary codes. Requires ability to prepare and analyze financial data and reports and may provide support and assistance in other accounting and budgeting functions. Coordinates with Town senior management, department and divisional management and appropriate staff to develop, implement, maintain and train on professional, ethical, efficient and effective buying practices.

The candidate must be highly motivated and strive for success by demonstrating Little Elm’s Core Values of Integrity, Customer Service, Efficiency and Innovation.

Bachelor’s Degree from an accredited college or university preferred; five years of progressively responsible procurement experience, contract management, preparation or compliance in the public or private sector; knowledge, training or experience as a buyer, knowledge of Excel, working knowledge of state and local procurement laws; e‑procurement experience as well as general public purchasing experience.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to operate various machines and/or equipment, and reach with hands and arms. The employee…