Project Coordinator, Initiatives

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Job Title

Project Coordinator, Initiatives

Job Details

• Career Level:
  
  Entry Level, Early Career
• Position Type:
  Regular, Full Time, Salaried, Exempt
• Location:
  
  Lititz, PA

Mission

Rock Lititz is seeking a highly organized, detail‑oriented, and self‑motivated Project Coordinator to support the Initiatives team through the non‑profit, Workforce LIVE, and events held on the Rock Lititz campus. The role requires thriving in fast‑paced environments, working independently, and creating new efficiencies and systems to support complex projects.

Role Overview

The Project Coordinator will manage administrative, logistical, and systems‑based responsibilities across education initiatives, nonprofit governance, and event operations—serving as a key connector between planning, execution, and data collection.

Workforce Live (50%)

• Coordinate and support national education programs and initiatives
• Oversee the creation, organization, and distribution of educational materials
• Manage shipping logistics and timelines for program materials
• Coordinate directly with participating schools and education partners
• Collect and organize implementation feedback, outcomes, and program data
• Maintain accurate documentation and reporting related to program delivery

National Education Initiatives

• Provide administrative support for Workforce Live board and officer meetings
• Prepare meeting materials, agendas, notes, and follow‑up documentation
• Track action items and support ongoing communication with board members
• Assist with basic tracking and organization of donor paperwork and related documents

Nonprofit Events

• Assist with the planning and execution of Workforce Live events
• Support logistics, timelines, communications, and post‑event follow‑up
• Help track attendance, engagement, and event outcomes

Event Systems & Data Management

• Oversee and maintain event management platforms and applications
• Manage CRM systems related to events, conferences, and attendees
• Develop and maintain efficient systems for data collection and reporting
• Identify opportunities to streamline planning and post‑event workflows

Ticketing & Attendance

• Serve as the primary point person for ticketing systems
• Manage attendance tracking, reporting, and data accuracy
• Coordinate with internal stakeholders to ensure smooth registration and check‑in processes

Administrative & Communications Support

• Manage Box account and Egnyte folders, ensuring files are organized and accessible
• Monitor and manage the events information email inbox
• Route inquiries appropriately and ensure timely responses
• Maintain organized records related to events and conferences

Critical Competencies

• Highly detail‑oriented with strong organizational skills
• Proven ability to work independently and manage multiple priorities
• Self‑starter who can move quickly and adapt in a dynamic environment
• Experience creating or improving systems, processes, or workflows
• Strong written and verbal communication skills
• Comfort working with technology platforms such as CRMs, event management tools, ticketing systems, and cloud‑based file storage
• Experience with nonprofit operations, education programs, or events is a plus
• Ability to collaborate across teams while owning projects independently

Physical

• Frequently uses manual dexterity to type, use computer for extended periods of time
• Frequently remains stationary for long periods of time, but may be standing or walking throughout campus as events need dictate
• Occasional lifting and moving boxes or event materials up to 30 lbs.

Cultural

• A passion for live entertainment and working with young professionals
• Strong ability to work with people and form relationships
• Open to continuous learning in a dynamic environment, willingness to pivot as business needs shift
• Ability to remain calm in difficult and/or complex situations and maintain an action oriented, problem‑solving mindset
• Demonstrate pride and ownership in your work

What Success Looks Like

• Education initiatives are delivered smoothly, on time, and with clear feedback loops
• Board and officer meetings are well‑organized and efficiently supported
• Events and conferences are supported by clean data, reliable systems, and clear processes
• Planning workflows become more efficient over time due to improved systems and documentation
• Stakeholders experience responsive communication and well‑managed logistics

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