Office & Admin Specialist Sr

Working Title:

Office & Admin Specialist Sr Job Class:
Office and Administrative Specialist, Senior Agency:
Corrections Dept

• Job
• Location:
  
  Lino Lakes
• Telework Eligible:
  No
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 02/27/2026
• Closing Date: 03/05/2026
• Hiring Agency/Seniority Unit:
  Corrections Dept / Corrections-Lino Lakes-AFSCME
• Division/Unit:
  Minn Corr Facl - Lino Lakes / LL Captain B
• Work Shift/
  
  Work Hours:
  
  2nd Shift/ 7am
  -3:30pm
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides independent, confidential, administrative office management services to the Captain and Lieutenants of the Security Department. Maintain an effective flow of external and internal communication relating to messages, meetings, staff, offenders and outside agencies to ensure workflow for these individuals may be carried out. This position also provides administrative support to the Religious Services Coordinator.

• With limited supervision, provide confidential, secretarial and administrative assistance to the Corrections Captains. Provide them with all essential information, resources, and any services needed allowing each to effectively deal with the responsibilities of their positions.
• Gather data from the Bureau of Criminal Apprehension (BCA) system: confidential criminal history information, wants, warrants, and driving records on individual(s) requesting entrance into the facility. Read, interpret and disseminate of BCA report contents to iShare along with CATS System.
• Provide Independent, confidential, administrative office management services to the Religious Services Coordinator and Volunteer Management.
• Provide administrative assistance to the Continuity of Operations (COOP) facility coordinator to ensure LDRPS has up-to
  -date accurate information for all facility area emergency plans.
• Perform miscellaneous and special assignments as directed so that workflow is maintained. Follow all agency policies, state statutes, and statewide policies.
• Support the Vision, Mission, Values, Goals and initiatives of the DOC.

• English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.
• Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
• Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (including the Correctional Operations Management System (COMS), Sapphire EHR, OnBase, and SharePoint).
• Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information (e.g. Offender Document System (ODocS) and COMS).
• Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.
• Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect.
• Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.
• Ability to maintain confidentiality of all data and information.

• Two or more years of post-secondary education.
• Two or more years of experience in an office setting providing administrative support and customer service.
• Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), National Crime Information Center (NCIC), Odyssey, OnBase, Statewide Supervision System, or comparable criminal justice information system.
• Experience or training in the use of SharePoint.
• Experience and skills in file management and maintaining accurate records.
• Experience working in a correctional setting/secured facility.

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Liz Loken at elizabeth.m.loken.us. This position will require Tuberculosis screening prior to hire.

The selection process may include screening the top…