Document Review Specialist

Fresh Realm is hiring a Document Review Specialist for the Food Safety Quality Assurance team
. This individual is responsible for reviewing, verifying, and maintaining production and quality assurance records to ensure compliance with regulatory, customer, and internal requirements. The role supports the food safety and quality assurance team in maintaining audit readiness and ensuring all records are accurate, complete, properly filed, and available for inspection or review.

• Review production, sanitation, CCP, and quality control records for completeness, accuracy, and compliance.
• Identify gaps, errors, or missing information in documents and elevate them to relevant teams for correction.
• Prepare documentation for internal, third‑party (e.g., BRC, SQF), and regulatory (e.g., USDA, FDA) audits.
• Ensure records are properly signed, dated, and filed for quick retrieval.
• Support traceability exercises, including mock recalls and WIBIT.
• Ensure all documentation meets HACCP, FSMA, USDA CFR, and other applicable food safety regulations.
• Ensure staff are using current documents and following approved SOPs; support training initiatives and maintain training records.
• Cross training in key FSQA Technician responsibilities such as Receiving, and other duties as assigned.

Minimum of 1 year of work experience in food manufacturing or food safety roles is preferred. However, recent graduates with a degree in Food Science, Biology, or Microbiology are encouraged to apply.

• Knowledge of HACCP, FSMA, USDA CFR, and GMPs.
• Excellent organizational and communication skills.
• HACCP, PCQI and Seafood HACCP certification required (or willingness to obtain in first 2 weeks of onboarding).
• Educational background in Food Science, Biology, Food Microbiology, or a related field preferred.
• Strong attention to detail and accuracy in reviewing production and food safety records.
• Strong knowledge of HACCP, FSMA, USDA CFR regulations, and Good Manufacturing Practices (GMPs).
• Ability to support internal audits and traceability/recall exercises.
• Strong organizational and communication skills.
• Comfortable working in both office and production floor environments.
• Supports the food safety team with investigations related to production issues.
• Team player with strong collaboration skills across production and quality teams.

• Comprehensive benefits package for full‑time employees including medical, dental, vision, pet insurance and legal insurance
• 401(k) with company match that is immediately vested
• Life and ADD insurance
• Opportunities for career growth with a dynamic company that is changing the landscape of fresh meals.
• Unlimited Paid time off

We believe that ACTIONS speak louder than words, and our company values align to those ACTIONS.

• ACCOUNTABILITY: Set clear objectives and prioritize your tasks; hold yourself and your teams accountable for meeting deadlines. Learn from your mistakes and use it as a learning opportunity to improve next time.
• CHALLENGE WITH CURIOSITY: We challenge and engage with each other through curiosity and a drive to innovate and transform. This encourages us to learn from one another, be open‑minded to other perspectives and possibilities, and continuously improve and problem‑solve with intensity. We persevere through challenges, observe patterns, and pay attention to the details to make connections others may overlook, allowing us to exceed expectations.
• TRANSPARENCY & HONESTY: Maintain open and consistent communication. Admit mistakes and take ownership. Document decisions to help avoid misunderstandings.
• INNOVATION: Work with the end‑user in mind and create solutions that will add value. Question existing norms, assumptions, and best practices. Experiment and take calculated, data‑driven risks.
• OBJECTIVITY: Utilize data and make data‑driven decisions at every opportunity.
• NIMBLENESS: Utilize time management to help stay focused and on task with urgency and adjust accordingly. Delegate and trust others to handle specific responsibilities with resources and support.
• SUCCESS THROUGH OUR CUSTOMERS: Know your audience and the type of work they expect to receive as the result of a project, initiative, or task. Seek feedback at different stages to ensure you’re on the right track. Foster collaboration among cross‑functional teams to ensure you’re providing the best experience and service to our consumers.

Employee pay will vary based on factors such as qualifications, experience, skill level, competencies, and work location. We will meet minimum wage or minimum of the pay range (whichever is higher) based on city, county and state requirements.